Project Assistant Career Opportunity at National Environment Management Authority (NEMA)

Job Title: Project Assistant
Organization: National Environment Management Authority (NEMA)
Job Ref: NEMA/ADV/EXT/09/2013
Duty Station:  Kampala, Uganda
Reports To:  Project Manager
About NEMA:
The National Environment Management Authority (NEMA)
is a semi-autonomous institution, established in May 1995 under the National
Environment Act CAP 153 and became operational in December 1995, as the
principal agency in Uganda, charged with the responsibility of coordinating,
monitoring, regulating and supervising environmental management in the country.
Job Summary: The Project Assistant will carry out environmental audits of all
activities that are likely to have a significant effect on the environment
developing and implementing environmental audits and guidelines.
Key Duties and
Responsibilities:-
  • Work with the Project
    Manager to provide technical support to implementation of project
    activities at central and site level
  • Maintain day-to-day
    management of financial operations of the project in accordance with
    established rules, regulations and relevant manuals
  • Management and monitoring
    of the project budget, maintaining all relevant records
  • Process payment requests
    to suppliers/vendors, advances to the responsible partners
  • Maintain project’s
    disbursement ledger and journal;
  • Prepare accurate
    financial reports, including monthly and quarterly disbursement reports
    and financial reports;
  • Presentation of
    information on the status of financial resources as required;
  • Provide full support to
    project evaluation, reviews and audit missions;
  • Contribute to the
    preparation and implementation of progress reports
  • Maintain project
    correspondence and lines of communication in accordance with established
    procedures
  • Support the preparation
    of work plans
  • Provide logistical
    organization for field visits, workshops and meetings
  • Maintain a proper filing
    system and office administration
  • Process payment requests
    to suppliers/vendors, advances to the responsible partners
  • Maintain project’s
    disbursement ledger and journal;
  • Prepare accurate
    financial reports, including monthly and quarterly disbursement reports
    and financial reports;
  • Presentation of
    information on the status of financial resources as required;
  • Provide full support to
    project evaluation, reviews and audit missions;
  • Contribute to the
    preparation and implementation of progress reports
  • Maintain project
    correspondence and lines of communication in accordance with established
    procedures
  • Support the preparation
    of work plans
  • Provide logistical
    organization for field visits, workshops and meetings
  • Maintain a proper filing
    system and office administration
  • Working experience with
    the Government of Uganda-donor supported projects
  • Good understanding of
    accounting processes and procedures, and Financial Reporting;
  • Ability to handle a large
    volume of work under time constraints;
  • Anticipates client needs
    and addresses them promptly;
  • Proficient in software
    applications (Excel, Ms Word among others).
  • Ability to communicate
    effectively to different stakeholders and organizations
  • Demonstrates / Safeguards
    Ethics and Integrity and Acts as a team player and facilitates team work
  • Understanding of GEF and
    UNDP finance and administrative procedures will be an added advantage.
     
Qualifications, Skills and
Experience:
  • The
    applicant should hold a Bachelor’s degree in any
    of the following disciplines: Finance Commerce and Business
    Administration. Any other additional relevant qualifications and
    certifications are an added advantage.
  • Six (06) or more years
    working experience in Finance and Accounts, three of which in
    Project/Programme Management.
How to Apply:
All
applicants should send their handwritten applications either by hand or via
electronic mail and/or  through post office enclosing copies of
certificates/testimonials and detailed curriculum vitae indicating three
professional referees addressed to:-
The
Executive Director
National
Environment Management Authority (NEMA)
NEMA
House, Plot 17/19/21 Jinja Road
P.O.
Box 22255
Kampala.
Uganda
Deadline: 1st November
2013 by 5.00 pm
Note:
  • Applicants who will not have heard from us December 15, 2013 should
    consider their applications unsuccessful.
  • NEMA is an equal opportunity employer.

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