UN World Food Programme WFP Jobs – Finance Assistant

Vacancy Announcement No.: VA-16-2013
Job Title: Finance
Organisation: World
Food Programme (WFP)
Duty Station: Moroto,
Grade: SC4
Reports to: Head of
Sub Office

About WFP:

The World Food Programme (WFP)
is the United Nations frontline agency against world hunger. It is the largest
and longest serving humanitarian agency in Uganda. Currently WFP focuses on
three priority areas namely, Emergency Humanitarian Action (EHA); Food &
Nutrition Security (FNS); and Purchase for Progress (P4P)/ Agriculture &
Market Support (AMS). WFP has operations in various parts of the Country.
Job Summary: The
Finance assistant will be responsible for the management of financial matters
of the sub office.
Key Duties and Responsibilities:
  • Oversee
    all Sub office finances and accounts;
  • Prepare
    monthly Sub office account reconciliation reports for submission to head
    office in a timely manner,
  • Keep
    copies of Sub office account documents on files in a professional manner
    and avail them when need be.
  • Prepare
    all petty cash payments with proper documents and maintain all payment
    within the approved limit
  • Account
    for advances received within the same month;
  • Check
    and verify accuracy of accounts submitted by implementing partners that
    are supported by the Sub Office;
  • Review
    all partners’ accountability reports and submit them to head Office in a
    timely manner.
  • Maintain
    filed records for future references;
  • Maintain
    a file of bank confirmation letters and related correspondences;
  • Act
    as bank agent for the sub office:
  • Perform
    any other official duty as may be assigned by the supervisor.
Qualifications, Skills and Experience:
  • Extract
    and enter data from various sources in the financial or accounting
  • Prepare
    bank on reconciliations and conduct analysis of general ledger accounts:
  • Make
    certain of all vendor claims to check that they are accurate and conform
    to the WFP finance rules and regulations;
  • Verify
    all payment claims against source documentation to ensure that payments
    for purchases services are properly authorised and that goods have been
    received or services rendered; and ensure timely recording and processing
    of vendor invoices;
  • Monitor
    vendor advances and other receivables and ensure timely clearance of
    vendor outstanding items, taking corrective follow up actions where
  • Prepare
    necessary receipt and journal vouchers;
  • Assist
    in the preparation of budget, accounting, and financial reports.
    statistical reports and other reports as required;
  • Offer
    assistance to all stall services such as travel, expense claims, and
    document review.
How to Apply: 
All suitable applicants with
the necessary credentials  to work in the United Nations’ World Food
Programme (WFP) should send their applications together with detailed
curriculum vitae, copies of certificates under confidential cover quoting on
the envelop the vacancy announcement number and name of the applicant to:
The Human Resources Officer
UN World Food Programme
P.O. Box 7159 Kampala.
or Hand delivered applications should be dropped in a box at the reception of
WFP Offices at plot 17-19, Clement Hill Road, Kampala, Uganda

Applicants should check on the Notice Board at the main entrance to confirm
that their applications have been received one week after the closing date.
Applications must be received by the deadline and only short listed candidates
shall be contacted. Please note that incomplete submission will not be allowed.
Qualified female candidates are
particularly encouraged to apply.
WFP has zero tolerance for discrimination and does not discriminate on the
basis of HIV/AIDS status WFP does not charge fees from applicants at any stage
in the recruitment
Deadline: 20th September, 2013
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