Jobs in Logistics – Senior Procurement Advisor at Management Sciences for Health (MSH)

Organisation: Management
Sciences for Health (MSH)
Duty Station: Kampala,
Uganda
About MSH:
Management Sciences for Health (MSis an international non-profit,
public health organisation with headquarters in USA, whose purpose is to
strengthen health programs worldwide MSH Uganda is currently running a number
of USAID and other donor funded projects including Supply Chain Management
System (SCMS).
SCMS is implemented by The Partnership for Supply Chain Management
(PFSCM) contract for USAID as part of the President’s Emergency Plan for AIDS
Relief, SCMS strengthens or establishes secure, reliable, cost-effective, and
sustainable supply chains capable of meeting the care and treatment needs of
people living with and affected by HIV and AIDS. In coordination with
in-country and international partners, SCMS assists programs to enhance the
supply-chain capacity, ensure that accurate supply-chain information is
collected, shared, and used; end provides quality, affordable, health care
products 10 those who need them. In Uganda the SCMS project is managed by
Management Sciences for Health (MSH).
Job Summary: The Senior
Procurement Advisor will lead and provide technical, strategic and procurement
operations support to the USAID Uganda mission. She/he will provide technical
assistance to USAID supported implementing partners, and other PEPFAR USG
partners as needed, primarily in the areas of quantification, procurement
planning, procurement, and distribution planning for antiretroviral medicines
(ARVs) and other HVAIDS related commodities. The Senior Procurement Advisor
will monitor and assure the quality of in-country client procurement plans and
will collaborate as appropriate, with USAID, the Ministry of Health and the
Securing Ugandans’ Right to Essential Medicines (SURProgram for any partner
procurement and distribution needs. She/he will serve as Ore principal liaison
to SCMS in Uganda, coordinating with the Mission, in-country partners, and the
SCMS project management office (PMO) to ensure timely and complete
responsiveness to client needs. The Senior Procurement Advisor will be
responsible for reporting on the progress and financial status of SCMS
procurement operations in Uganda to the USAID Mission, and the SCMS project
management office (PMO) in Washington, DC.
Key Duties and Responsibilities:
  • Provide strategic, managerial, and
    technical support for USG funded procurements Represent SCMS and PFSCM at
    venous supply chain management nitrated technical meetings with other
    cooperating agencies, implementing partners, Ministry of Health, and/or
    donor agencies.
  • Collaborate with the SCMS PM0 team to
    prepare the quarterly commodity financial forecasting for antiretroviral
    medicines and other health-related commodities.
  • Complete requests for ad-hoc analysis of
    commodity forecasts, consumption, logistics, anchor financing to guide decision
    making related to HIV/AIDs commodities.
  • Relay timely information lathe PM0 on
    program changes, needs, and targets
  • Initiate and manage the SCMS Procurement
    and Order Fulfillment Process and related activities
  • Review client procurement requests for
    eligibility and accuracy, verify and monitor available funding for orders
    Review client procurement plans and develop SCMS twelve-month
  • supply plans and update them on a
    quarterly basis
  • Send online Price Requests (PRs) and
    collaborate with Procurement Unit to ensure the completion of Price
    Quotations (POs) and monitor the order fulfillment process
  • Ensure compliance with all applicable
    national and USG regulations and policies, as well as SCMS Standard
    Operating Procedures
  • Initiate and manage the SCMS Procurement
    and Order Fulfillment Process and related activities
  • Backstop the procurement team, creating
    PQs and POs, evaluating bids, and tracking procurement as necessary.
  • In collaboration with MSH headquarters and
    the SCMS PM0 coordinate in-country logistics 1. Establish and monitor
    contract mechanisms for commodity clearance through the National Drug
    Authority (NDA), and distribution and warehousing services within-country
    partners (Joint Medical Stores-JMS and National Medical Stores (NMS)
  • Monitor related invoices and expenses to
    ensure the timely payment of service providers (NDA. JMS, NMS)
  • Manage Client Relations, Requests and
    Expectations – communicating about SCMS procurement procedures and order
    status reports to clients and implementing partners
  • Monitor and report on SCMS Uganda
    Operational Progress – supporting the completion of customer satisfaction
    surveys and monthly and quarterly performance reports
Qualifications, Skills and
Experience:
  • The applicant should possess an advanced
    degree in procurement, supply chain management, business administration,
    public health, or equivalent field is required.
  • A Bachelors’ degree in Pharmacy is highly desirable
  • Proven ability in procurement and
    demonstrated ability to monitor and project commodity requirements at NMS
    and JMS,
  • Previous experience in Uganda with
    knowledge and comprehensive understanding of HIV/ AIDS supply chain and
    pharmaceutical procurements, procurement regulations, and regulatory
    authority importation guidelines,
  • Registration by the Pharmacy Council,
    Ministry of Health is desirable,
  • The candidates should possess five years
    of procurement and/ or pharmaceutical management experience, including
    supervisory or equivalent leadership/management experience.
  • Experience in logistics/supply chain
    management and/public health commodities, especially HIV/AIDS and
    laboratory commodities,
  • Hands-on experience with quantification
    and demand planning and related tools a Demonstrated computer skills,
    including knowledge of Microsoft Office Suite (Word, Excel, PowerPoint),
  • Flexibility in dealing with changing
    priorities and shifting deadlines
  • Excellent written and oral communications
    skills,
  • Demonstrated strong organizational,
    managerial, communications, and reporting skills,
  • Proven ability to work as a part of a
    team, but self-managing of own time
How to Apply:
All suitably qualified candidates should send their applications to:
The Human Resources Partner – IrISH, Plot 15 Princess Ann Drive Bugolobi, P 0
Box 71419, Kampala, Uganda Email: HRUG@msh.org
NB: Only shortlisted
candidates will be contacted. Please note that form of canvassing will lead to
immediate disqualification.
Deadline: 16th
August,2013 by 12.00pm

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