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• Administer and monitor the financial and
  accounting system in order to ensure that the ILF finances and assets are
  maintained in an accurate and timely manner and comply with the ILF
  policies and procedures
• Ensure conformity with ILF reporting
  requirements and compliance standards established by each donor in
  managing grant projects
• Assist with the preparation of the program
  budget, establish and maintain cash controls, monitor the purchase order
  system, reconcile accounts payable and receivable, establish and maintain
  supplier accounts, prepare monthly and quarterly financial statements and
  general ledger and assist with audits
• Liaise with Program Managers and Country
  Coordinator with regard to grant/budgetary issues and monthly financial
  reports.
• Monitor actual grant expenditures against
  approved donor line items on a monthly basis; advise program staff of any
  irregularities and make recommendations for future action o Maintain
  relations with the bank and service providers as well as important
  contacts of the organization
• Expedite field based payments, summarize
  expenses, classify and code as per ILF and donor requirements and compile
  for program-wide financial report consolidation o Timely settle staff /
  business advances and ensure that all are current and cleared
• Review internal control systems and how
  they have been implemented and recommend strengthening wherever necessary.

• Supervise procurement of needed supplies
  in coordination with logistics department o Maintain and implement an
  effective and well-documented system of procurement, transportation, and
  storage of materials and supplies
• Manage and maintain all machinery and
  equipment, implementing a system for monitoring usage and tracking location-
  add(manage inventory)  
• Ensure that systems are in place to track
  maintenance schedules, fuel usage and vehicle scheduling.
• Support timely and accurate processing and
  documentation of procurements, and ensure accurate paperwork and a supply
  chain.
• Maintain service and vendor contracts and
  seek out new contracts as program needs require

• Ensure operations are conducted in accordance
  with ILFs policies and procedures, all statutory regulations, and tax
  requirements.
• Support ILF Uganda’s Country Coordinator
  in the negotiation of contracts, MOUs, FLAs, grants, cooperative
  agreements and their modifications or extensions.
• Ensure the respect of the staff rules,
  regulations and internal policies
• Administration of payroll, leave time, new
  contracts and all duties connected with the recruitment of new staff
  including posting, interviews, and new staff orientation.

• The applicant should posses a University
  or higher degree in relevant discipline
• Proficiency in the use of Quickbooks
• Three or more years management experience
  with international humanitarian organizations in finance and logistics.
• Past Budget management experience in
  programs with multiple donors
• Good understanding of basic principles of
  accounting
• Management experience in operations
  (admin, logs, finance, HR)
• Experience in procurement compliance
• Excellent communication skills (both oral
  & written) in English
• Possess strong analytical and conceptual
  skills
• High sense of responsibility and excellent
  organizational, planning and time management skills
• Energetic, flexible and willing to work
  irregular hours
• Good command of computer programs and
  applications with significant capabilities in computerized database and
  spreadsheet construction, and their practical application.

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