Jobs at URBS – Personal Secretary

The Uganda Registration Services Bureau seeks to recruit suitable qualified, competent, and experienced professionals to fill vacancies within various directorates and departments
Reports to: Senior Registration Officer (Regional Office)
Director (Head Office)
·         Provide secretarial services to the head of department and to organize the office attached to
·         Carry out photocopying, retrieve documents and correspondences
·         Maintain the diary of appointments
·         Carry out appropriate filing of letters and maintain a small filing system for the office attached to
·         Answer telephone calls, fax messages and retrieve E- mails
·         Receive visitors and direct them appropriately
·         Take dictation and to receive written drafts and to transcribe them into typed text
·         Perform related work as and when directed by competent authority.
Qualification and Experience:
·         Diploma in Secretarial Studies/Business Administration.
·         At least 3 (three) years’ experience in a busy organization.
Key Outputs:
·         Confidential documents kept in safe custody.
·         Records of official appointments and messages brought to the attention of head of directorate. Documents authored put into presentable formats.
·         Incoming mail recorded and kept track of.
·         Event and external meetings recorded in the head of department’s Dairy.
·         Head of department informed of all external meetings and appointments.
·         Files classified and names and index numbers inserted for easy retrieval.
Personal Specification:
·         Computer literate and organizational skills.
·         Report writing.
How to Apply
Application Process:
Interested candidates who fully meet the required job specifications and with the right personal attributes are invited to submit their application letters indicating day time telephone contact(s), postal and email addresses, of both the applicant and three reputable referees, certificates and testimonials, to reach the Bureau not later than 03rd September, 2012.
All applications should be addressed to:
The Chairman, Board of Directors,
Uganda Registration Services Bureau,
Plot 5 George Street, Georgian House
P.O. Box 6848 Kampala
Telephone: +256 414 235915/256414233219,
Fax: +256 414 250712,
Note: All applications should be submitted to the personal secretary on floor 5 room 4 and must be signed for.
Feedback: Only successful candidates will be contacted. Any form of canvassing, influence peddling and or any other “backdoor” attempt, of whatsoever nature, to influence the selection process will automatically lead to disqualification of a candidate without any recourse.
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