No Experience Accounts Assistant Career Jobs - Uganda Youth Network (UYONET)

Job Title:      Accounts Assistant
Organisation: Uganda Youth Network (UYONET)
Duty Station:  Kampala, Uganda
Reports to: Accountant

About Us:
The Uganda Youth Network (UYONET) is a regional focused leading umbrella Youth CSO Network that works to mainstream young peoples’ engagement in development and governance processes in East Africa and beyond. UYONET was started in 2002 to respond to the increasing demand for a collective platform for research, training and policy advocacy for young people by young people. With a membership of 31 district networks constituted by over 147 youth organizations, UYONET has continued to be the apex of youth programming and designing appropriate interventions that respond to the needs of the youth across the region.

Job Summary: The Accounts Assistant will be a key part of the finance and administration team to ensure the efficient and smooth running of the finance function. The ideal applicant will highly numerate and will have a logical and methodical approach to their work. They will possess strong Excel skills and will have experience of working with various accounting software package. The successful candidate will ideally be Qualified and will have at least two years’ experience of working in an accounts department, ideally within a non-governmental organisation.

Key Duties and Responsibilities:
Accounting: 50%  
  • Receive, record and process all purchase invoices
  • Ensure all purchase invoices have been authorised and coded before entering onto the purchase ledger
  • Verify calculations and input codes in to the accounts system in an accurate manner
  • Post all invoices to the ledger and chase up non-paying customers on a weekly basis
  • Receive and process all expense claim forms and requests for payments
  • Deal with petty cash as and when required and ensure reconciliations are done at the end of each month
  • Prepare invoices and expense claims for payment
  • To be responsible for banking of cheques and the cash received and cash paid books.
  • Maintain both cash received and cash payments book and update them on a regular basis by printing online bank statements
  • Help in the preparation of monthly payroll journal and payments to pension schemes
  • Reviews new procedures, manuals, and system enhancements and suggests revision
Audit and compliance 20%       
  • Ensure that all filing is done accurately and on a regular basis
  • Pre-audits, verifies, and processes employee expense claims reviewing rules for employee compliance.
  • Assists in the reviews of new procedures, manuals, and system enhancements and suggests revision
  • Prepares for the external and internal audit
  • Assists in following up on external and internal audit recommendations
  • Explains appropriate work instructions to other employees.
Reporting 15%       
  • Perform monthly bank reconciliations at month end
  • Provide assistance to the monthly management accounts processes
  • Assist in preparation of donor reports
  • Assist in the preparation of reconciliation including Balance Sheet
  • Procurement and logistics management 10%        Handling supplier invoices on a daily basis, ensuring matching to purchase orders and delivery notes. Returning all invalid documents as and when necessary
  • Check invoices raised by service providers before they are sent to clients
  • Assisting in the coordination of logistics related to procurements
Other 5%:
  • Ability to work for long hours especially
  • Available when called upon after hours at short notice especially when there is a staff or volunteer emergency


Qualifications, Skills and Experience: 
  • The applicant must hold a Bachelor’s degree in a relevant field
  • Knowledge of general record keeping and filing systems.
  • Knowledge of basic mathematics.
  • Ability to add, subtract, multiply, and divide mathematical figures.
  • Ability to compare data from a variety of sources for accuracy and completeness.
  • Ability to detect errors.
  • Ability to understand and apply current accounting guidelines, system updates and revisions, and policy changes.
  • Ability to follow, apply, interpret, and explain instructions and/or guidelines.
  • Ability to determine work priorities.
  • Ability to make decisions and take appropriate actions.
  • Ability to meet schedules and deadlines of the work area.
  • Ability to communicate effectively.
  • Ability to compose routine correspondence and reports.
  • The individual must be results orientated, highly self-motivated and have demonstrated analytical skills.
  • The successful candidate will thrive in a multi-cultural environment as part of a rapidly growing and developing organisation and be personally Committed to UYONET mission and values.

How to Apply:
All suitably qualified and interested candidates should send their updated CVs and cover letters via Email to applications@uyonet.or.ug with the job title in the subject line.

Deadline: 29th January 2018

NB: Only shortlisted candidates will be contacted. If you do not hear from us by 31st March consider yourself unsuccessful.


For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline
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