No Experience Base Administrator NGO Jobs - Action Against Hunger (ACF)

Job Title:      Base Administrator
Organisation: Action Against Hunger (ACF)
Duty Station: Uganda

About US:
Action Against Hunger (ACF) is an International Humanitarian NGO which has been in existence for over thirty years. ACF has been implementing Food Security and Livelihoods, Nutrition, Water, Sanitation and Hygiene programs in the Lango, Acholi, West Nile and Karamoja regions of Northern Uganda.

Key Duties and Responsibilities:  
Cash and Bank Management:  
·         Responsible for finance at base level by ensuring the respect of Action Against Hunger financial procedures related to cash management and bank transactions;
·         Ensure that payments, advances and transfers, are in line with the Procurement process and has been duly approved by the Field Coordinator;
·         Make sure advances are cleared within 48 hours and no advances are outstanding at the end of the month.
·         Ensure that the cashier records all the transactions in the accounting book. The ledgers should be updated on a daily basis to be able to deal with cash control at any time and bank reconciliation;
·         The jobholder will also follow-up on advances and transfers & keep all Receipts in the file folder relative to the specific month. 
·         Ensure that all supporting documentation for each transaction are justified by an appropriate invoice/receipt, and ensure the quality of receipts (name, patent number, stamp, description, date, amount etc) included the procurement file;
·         Comply with purchasing procedures upon remitting advances and inform the logistics department of purchasing procedures and of data required on the invoices. 
Cash projection:
·         Review and confirm budget availability for items requested for before making any expenses or processing payments.  
·         Ensure that only expenses included in the cash forecast and Budget follow-up are being processed for payments. 
·         Control with the Field Coordinator and Base Logistician that the PRs are properly filled in with correct budget codes, and are properly recorded and followed up until payment.
·         Prepares monthly cash-flow forecasts and submits them to Finance Coordinator through the Field Coordinator by the agreed deadline dates and follows them up to obtain timely feedback.
·         Keenly monitors the cash-flow by ensuring that the Base bank account is not overdrawn and adequate funding for all program activities is maintained.
Management of the cash:
·         Post entries, budget, budget lines and ensure they are of good quality 
·         Submit weekly cash controls every Friday and monthly closure to Kampala Assistant Finance Coordinator at the end of the month,
·         Organize a checkup session of budget lines with the Program Managers, 
·         Submit monthly accountancy report to the Assistant Finance Coordinator, the signed cash control, list of advances outstanding, originals of all receipts attached to the procurement file.
Check compliance with purchasing procedures:  Comply with purchasing procedures upon remitting advances and inform the logistics department of purchasing procedures and of data required on the invoices.
Supervision of Cashier 
·         Manage performance of the Cashier ensuring that HR performance processes are well adhered to
·         Review entries posted by the Cashier and confirm that budgets, budget lines and codes and are charged to the respective grants.


Qualifications, Skills and Experience:
·         The ideal candidate for the Action Against Hunger (ACF) Base Administrator job opportunity should hold a Bachelor’s degree in Business Administration, Accounting or Business Studies, Administration. 
·         Computer literacy i.e. proficiency in word processor, Spreadsheet ,SAGA is a MUST etc
·         Excellent advanced knowledge in the use of excel spreadsheet
·         Good time management skills
·         Excellent communication skills (written and oral) in English 
·         Honesty and integrity
·         Good organizational skills
·         Proactive-demonstrates the ability to foresee problems and prevent them by taking action

How to Apply:
All suitably qualified and interested candidates should send their handwritten applications which should include ONLY a cover letter, CV (not more than 4 pages) with at least three referees and a daytime telephone contract. For email applications please note that attached documents should not be larger than 2MBs. All documents should be zipped in one folder. Any email larger than 2MBs will not be considered. Please send your email application to: recruitment.ug@acf-international.org mentioning “Base Administrator” in the subject line.

Deadline:  30th October 2017 by 5:00 PM

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