Fresher Documentation & Securities Clerk Job Opportunities - DFCU Bank

Job Title:             Documentation & Securities Clerk
Organisation: DFCU Bank
Duty Station: Kampala, Uganda
Reports to: Documentation & Securities Manager

About US:
DFCU bank is a fast growing commercial bank offering a variety of innovative products and services. DFCU Limited was started by the Commonwealth Development Corporation (CDC) of the United Kingdom and the Government of Uganda through the Uganda Development Corporation (UDC) under the name of Development Finance Company of Uganda Limited. Later restructuring brought in DEG (of Germany) and International Finance Corporation (IFC) as equal partners with CDC and UDC, each having a 25% stake in the company. Its objective was to support long-term development projects whose financing needs and risk did not appeal to the then existing financial commercial lending institutions.

Job Summary: The Documentation & Securities Clerk will primarily ensure timely onward transmission of securities & documents to the external lawyers for security perfection and onward transmission of perfected securities to the Registry for safe custody.

Key Duties and Responsibilities:  
  • Tasked with receiving and verifying whether legal documents are duly executed and sealed, from the sales/business team and respective Securities and Documentation officer(s), prior to assessment of stamp duty and registration fees to ensure that legal documents are binding in terms of execution.
  • The incumbent will also lodge documents with external law firms/registries and follow up to ensure timely return which enables timely disbursement of credit facilities to Bank customers.
  • Make proper and prompt entries in the manual security registers, regarding the movement and stages arrived at, in registering dfcu’s contract and security documents. This is to facilitate easy tracing of documents by whoever needs to.
  • Follow up on registration of various security and contract documents for the purposes of updating the credit register on movement of securities and proper tracking of the perfection of dfcu Bank’s legal interest and further ensuring that security registers are printed and filed securely to ensure safe custody of securities (including prompt lodgement of all securities in the strong room).
  • Maintain and update the securities and registration tracker to monitor and capture all securities handled by the lawyers in a specific month to enable easy confirmation of the lawyers’ fee notes upon receipt of the same for payment.
  • Avail updates on the waivers disbursed in a specific month upon receipt of waiver list to ensure that the Bank’s interests are properly secured.
  • Avail monthly reconciliation reports in respect of the legal fees accounts to the Manager of the Credit Operations Unit.
  • Work closely with the external lawyers to ensure timely perfection of securities, closely monitoring and facilitating the movement between the business units and bank lawyers and eventually coordinate payments to external counsel for registration services – ensure their accounts are credited and invoices promptly paid.
Registry & filing management:
  • Ensure that all security documents are properly registered, titles are encumbered with dfcu’s mortgage or further charge and log Books are caveated before forwarding the same to the Registry Team for safe custody in a bid to avoid having unperfected securities.
  • Work closely with the Registry Officers to ensure timely term lease extensions and rectifications of all other discrepancies. 
Qualifications, Skills and Experience:
  • The applicant for the DFCU Documentation & Securities Clerk job opportunity must hold a Degree/Diploma in Law
  • Hold a Certificate in effective records management
  • Experience in working for a busy private law firm(s) handling the registration of mortgages and other security documents for different financial institutions.
  • Approved Court process server.
  • Broad knowledge and understanding of the procedures involving registration of Mortgages, debentures, charges on chattels and various security documents.
  • Possess excellent interpersonal and communication skills (necessary for dealing with the external registries and various Government departments when registering securities).
  • Computer literacy skills
  • Good team player; support all queries relating to registration of securities.
  • Basic legal knowledge of products offered by dfcu Bank Limited.

How to Apply:
All candidates who so wish to join the banking sector in the aforementioned capacity are encouraged to send their applications with detailed CVs including present position and copies of relevant professional/academic certificates to: Vacanciesbank@dfcugroup.com

Deadline: 17th August 2017

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