The Ugandan Jobline

• The incumbent will organize and maintain
  files and records at the department
• Prepare Faculty and Departmental Board
  meetings
• The Administrative Assistant will also
  receive, enter, process and manage exams and results of students.
• Make appointments and update the Dean’s
  diary
• Take minutes and distribute information to
  the Teaching Staff
• Receive and direct visitors
• The Administrative Assistant will oversee
  and carry out various day to day administrative functions
• Prepare and coordinate information and
  mail
• The jobholder will serve as a basic
  liaison between the students and staff members of other departments
• Explain policies and procedures, answer
  various questions related to the office, handle problems, and route them
  to the supervisor as appropriate
• Handle all student matters especially
  those concerning their academic welfare
• Receive and make important phone calls in
  and out of the School
• Perform any other official duties as
  assigned by the Supervisor.

• The Administrative Assistant must hold a
  Bachelor’s degree from a recognized Institution of Higher learning
• A minimum of two years of related
  experience performing administrative tasks
• Excellent computer skills (Word, Excel,
  Access, Power point and internet)
• Previous experience in minute taking
• Possess excellent interpersonal skills
  especially when dealing with students, staff and visitors
• Impeccable level integrity and work ethic
• Ability to work under pressure to meet
  deadlines and be available to work after normal working hours
• Must be a committed and practicing
  Christian

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