28 June 2017

2 USAID Regional Finance/Administrative Assistant NGO Job Placements - FHI 360

Organization: FHI 360
Project Name: Communication for Healthy Communities (CHC) Project
Funding Source: United States Agency for International Development (USAID/Uganda
Duty Station: Kampala, Uganda

About US:
FHI 360 is an international non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our professional staff include experts in education, health, nutrition, economic development, civil society and environment as well as cross-cutting experts in gender issues, research, applied science, behavior change and technology giving us the unique mix of capabilities to address today’s diverse and interrelated development challenges. FHI 360 operates from 60 offices with 4,400 staff in the U.S. and around the world.

About CHC Project:
Communication for Healthy Communities (CHC) is a five-year program (ending July 2018) implemented through a cooperative agreement between the United States Agency for International Development (USAID/Uganda) and FHI 360 designed to support the GOU and partners to design and implement quality health communication interventions to contribute to reduction in HIV Infections, total fertility, maternal & child mortality, malnutrition, malaria & tuberculosis. CHC aims to achieve this through the use of innovative approaches, capacity strengthening, increased collaboration among partners, and rigorous research and knowledge management for health communication.

Job Summary: The Regional Finance & Administrative Assistant will provide support in the areas of budgeting, advance and accountability processing, data compilation, administration and logistical processing for the regional office, working closely with the Regional Technical Manager, Regional Communications Officer and the finance team at the Country Office.

Key Duties and Responsibilities:  
  • Maintain, reconcile and replenish a cash float for daily regional operational expenses.
  • Render support in the preparation and processing of activity budgets with related paperwork.
  • Provide support with advance requests and follow-up with the Country Office finance team.
  • Handle schedule for field activities and secure venues where necessary, arrange for transport and the necessary logistics for the activity.
  • Work closely with relevant staff, initiate and co-ordinate travel itinerary, hotel reservations and other travel logistics for regional office visitors and consultants.
  • Assist with processing procurement requests and follow through with the Programme Associate and the Office Manager.
  • The incumbent will review all accountabilities from regional staff before submission to finance department for processing.
  • Maintain a fixed asset register for all assets and ensure these are safely maintained in line with FHI360 requirements.
  • Mentor and supervise the regional driver and ensure vehicle logs are updated timely, with regular fuel consumption analysis.

Qualifications, Skills and Experience:
  • The Regional Finance/Administrative Assistants must hold Bachelor’s Degrees of Commerce, Business Administration, Finance or Accounting OR Certified Public Accountants (CPA) qualifications.
  • A minimum of three years of progressive, relevant experience in finance, grants or audit in an international NGO/busy office setting. Previous experience on a US government funded project is an added advantage.
  • Excellent computer skills with proficiency in Microsoft Office applications.
  • Ability to handle multiple and conflicting priorities, to work under pressure and to observe and work under strict compliance regulations and deadlines.
  • Strong analytical and result-oriented skills.

How to Apply:
All suitably qualified candidates who wish to join the CHC Project should send a cover letter, copies of their updated CVs, academic transcripts/testimonials and three professional referees to: The Human Resource Manager, FHI 360, Plot 15 Kitante Close, P.O. Box 5768 Kampala, Uganda or by email to: uganda-info@fhi360.org

Deadline: 30th June 2017

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