The Ugandan Jobline

• Support Mercy Corps management in Kitgum
  Office in facilitating the smooth flowing of routine, administrative work
  of the Mercy Corps office, program support operations and petty cash
  management;
• Must have a clear understanding on MC
  policies and program needs; must be able to help facilitate trainings to
  all support staff to ensure the smooth, uninterrupted implementation of
  all MC programs;
• Assist management in facilitating the
  adherence to Mercy Corps administrative, IT, HR and logistics procedures
  and staff policies by support staff. Provide training and guidance to
  support staff, as needed;
• Responsible for the smooth running of the
  following office functions: Reception of visitors, photocopies, mail
  services, and telephones;
• Prepare duty roster for cleaners; day to
  day supervision of property management including cleaners and office
  maintenance. Ensure the office and compound are clean and maintained at a
  routine schedule;
• Responsible for maintaining of all admin
  documents and making them available for all MC Kitgum staff, maintaining a
  central filing system;
• Responsible for maintaining all
  administrative notice boards – keeping them updated, clean and neat in
  appearance;
• Responsible for maintaining contact sheet
  for MC Kitgum – ensuring all contact details are updated and distributed
  to MC staff and other MC Offices;
• Support the Logistics and Procurement
  Officer in maintaining office supply records and ensuring that stock
  records are properly maintained and updated;
• Assist in the collection of monthly
  timesheets and forward to Finance;
• Assist Logistics and Procurement Officer
  in processing payments for all service contractors;
• Manage daily transactions and finance
  functions including timely recording of transactions, cash management,
  inventory receivables and payables;
• The incumbent will ensure that all
  necessary documentation is fully completed and approved in line with Mercy
  corps procurement and finance manuals before making any payments;
• Ensure operational cash advance is
  adequately maintained;
• Assist in weekly or monthly cash counts
  and reconciliations;
• Responsible for proper filling of receipts
  and finance documentations according to Mercy corps procedures;
• Conduct himself/herself both professionally
  and personally in such a manner as to bring credit to Mercy Corps and to
  not jeopardize its humanitarian mission;
• Other duties as assigned.

• The ideal candidate for the Mercy Corps Administration
  Assistant job opportunity should preferably hold a Diploma in preferably
  Human Resource, Social Work, Public Administration, Education, or other
  related field
• At least two years’ experience in a
  similar position preferably with Humanitarian Organization.
• At least two years’ experience with office
  administration;
• Good computer skills
• The applicant must be an independent
  thinker
• Excellent organizational skills;
• Demonstrated excellence in human resource
  and administrative management, particularly in a multi-cultural environment,
  including staff training, motivation, and discipline
• Demonstrated excellence in petty cash
  management preferred.
• Good writing and communications skills.
• Good negotiation, representation, skills
  and the ability to work comfortably with a diverse staff.
• Keen attention to detail, ability to
  follow procedures, meet deadlines and work independently and cooperatively
  with team members.
• Strong ability to innovatively solve
  problems.
• Honesty and integrity at all costs.
• A good team player, with good communication
  and diplomatic skills.
• Good analytical and information management
  skills.
• Good organizational skills and ability to
  work under pressure.
• High degree of flexibility and creative in
  planning and problem solving.
• Attention to detail, ability to follow procedures
  and meet deadlines and work independently and cooperatively with team
  members.
• Skill in maintaining professional internal
  and external relationships.
• Maintain confidentiality of sensitive
  information both for the staff and the organization.

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