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28 November 2016

Fresher Field Finance Officer- LLIN NGO Careers - Malaria Consortium

Organization: Malaria Consortium
Duty Station: Kampala, Uganda
Reports to: Senior Finance Officer
Salary: USD 10,270 per annum

About Malaria Consortium:
Malaria Consortium is the world’s leading not-for-profit organisation dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia. Malaria Consortium works with communities, government and non-government agencies, academic institutions, and local and international organisations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decision-making and strategic planning. Malaria Consortium works to improve not only the health of the individual, but also the capacity of national health systems, which helps relieve poverty and support improved economic prosperity.

About LLIN Project:
Malaria Consortium is the lead agency supporting the Ministry of Health to distribute 24 million LLINs through the Universal LLINs distribution campaign in all districts in Uganda. The campaign will be funded jointly by government of Uganda and Partners including The Global Fund, DFID, USAID/PMI and Against Malaria Foundation. The LLINs distribution will be implemented starting in November 2016 for approximately 10 months.

Job Summary: The Field Finance Officer- LLIN will maintain complete, accurate and timely data on the financial system for LLIN Project. The Field Finance Officer is responsible for checking the accuracy of all transactions posted to the ledgers on the finance system.

Key Duties and Responsibilities:  
Finance Duties: 50%
·         Check travel advance and activity advance, identifying unrealistic and suspicious accountabilities. Making sure that the organisation’s financial regulations are followed.
·         Follow-up staff on completing accountabilities and resolving any issues that arise.
·         Properly filing the documents once posting is complete.
·         Post LLIN Project staff advance to the PSF
·         Guiding the Senior Finance Officer on the arising financial matters and sharing areas of concern suggesting solutions
·         Support in orienting the new LLIN Project staff on management of activity and travel advances.
·         Support the Senior Finance Officer as necessary with month end close process
·         Follow up the stock balance of MC financial documents (checks, vouchers etc) and make a timely order before stock out occurs
·         Post any advances to the ledger and ensure settlement and accountability of advances.
Supplier Invoices – 40% Post all supplier invoices and payments to the purchase ledger and cashbooks and ensure the purchase control is reconciled on a monthly basis.
Operations related work: 10%
·         In -charge of collating timesheets of the relevant staff members and cover up for finance staff on leave or sick.
·         Other duties as required by the Senior Accountant and the Finance Manager

Qualifications, Skills and Experience: 
·         The applicant for the Malaria Consortium Field Finance Officer- LLIN job opportunity should hold a Bachelor’s degree in Business Administration, Accounting or equivalent
·         One year of experience in a related field
·         Working knowledge of accounting software
·         Knowledge of NGO sector
·         Good excel and other software skills
·         Flexible in approach to tasks and working hours
·         Excellent interpersonal and communication skills
·         Keen attention to detail
·         Excellent analytical skills
·         Good excel and other software skills

Core Competencies:
Delivering Results: Focuses on delivering contribution to Malaria Consortium and achieving own objectives
·         Puts in effort required to ensure the delivery of own work and objectives to meet (and exceed) expectations
·         Strong self management of time and effort
·         Checks own work to ensure quality
Analysis and use of information: Gathers information and identifies problems effectively
·         Interprets basic written information
·         Keen attention to detail
·         Follows guidelines to identify issues
·         Recognises problems within their remit
·         Uses appropriate methods for gathering and summarising data
Interpersonal and Communications: Listens and clearly presents information
·         Actively listens and pays attention
·         Presents information and facts in a logical way
·         Shares information willingly and on a timely basis
·         Communicates honestly, respectfully and sensitively
Collaboration and partnering: Is a good and effective team player
·         Is as a good and effective team player
·         Knows who their customers are and their requirements.
·         Respects and listens to different views/opinions
·         Actively collaborates across teams to achieve objectives and develop own thinking
·         Proactive in providing and seeking support from team members
Leading and motivating people: Manages own development and seeks opportunities
·         Actively manages own development and performance positively
·         Learns lessons from successes and failures
·         Seeks and explores opportunities within Malaria Consortium which develop skills and expertise
Flexibility/ adaptability: Recognizes own stress levels and adapts
·         Recognises limitations and take steps to manage any resulting pressure or stress
·         Remains focused on objectives and goal in a rapidly changing environment
·         Takes responsibility for own work and for the impact of own actions
Living the values: Promotes Malaria Consortium values amongst peers
·         Shows a readiness to promote Malaria Consortium’s values amongst peers
·         Promotes ethical and professional behaviour in line with Malaria Consortium’s values
Strategic planning and thinking and sector awareness: Manages own workload effectively
·         Plans and manages own workload effectively
·         Is familiar with Malaria Consortium’s mission and current strategic plan.
·         Understands own contribution to Malaria Consortium’s objectives

How to Apply:
All interested applicants are encouraged to apply online at the web link below.


Deadline: 2nd December 2016 by 11:59 pm


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