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14 October 2016

UN Liaison Human Resources Analyst Careers - United Nations Office for Project Services (UNOPS)

Organisation: United Nations Office for Project Services (UNOPS)
Vacancy Code: VA/2016/AFO/11049
Duty Station: Entebbe, Uganda
Reports to: Project Manager

About UNOPS:
The United Nations Office for Project Services (UNOPS) strives to expand the capacity of the UN system and its partners to implement peace building, humanitarian and development operations that matter for people in need. Working in some of the world’s most challenging environments, UNOPS vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness. By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.

Job Summary: The Liaison Human Resources Analyst will primarily ensure high quality of work, accurate, timely and properly recorded/documented service delivery.  S/he promotes a client-oriented and consistent with rules and regulations approach in the Project. The Liaison/ HR Analyst will also play the role of the HR Analyst for the MONUSCO Provision of technical support services Project and will work in close collaboration with the Head of Support and his team and with UNOPS HQ staff to exchange information and ensure consistent service delivery. The Liaison/ HR Analyst will ensure the management of HR activities in both Entebbe and DRC.  The Liaison/HR Analyst will also be in charge of liaising the payroll activities of the Individual Contractors in Entebbe and communicating on this to the major stakeholders.

Key Duties and Responsibilities:  
Liaison with MONUSCO in Entebbe:
·         Ensure liaison between UNOPS and MONUSCO In Entebbe
·         Ensure reporting to the Project is done regularly and all HR issues of Individual Contractors are duly reported to the Project
·         Follow-up on payment process in Entebbe
·         Manage the ICs contracts in Entebbe
Implements UNOPS recruitment processes, focusing on achievement of the following results:
·         Development and implementation of a human resources management system in relation to planning, administering and monitoring of all matters related to human resources management concerning the DPKO Individual Contractors
·         Management of the recruitment process of the MONUSCO Individual Contractors
·         Regularly review of incoming requests relating to recruitment, contract extensions, transfers, exchange or loan, and separation of staff, consultants, or contractors, ensuring documentation is complete and in conformity with HR policies and procedures
·         Development and implementation of tracking tools to monitor recruitment status and other indicators for management and recruitment purposes
·         Monitoring and tracking of status of requests, initiating follow-up action to ensure selection review submission is timely accurate and contains complete documentation
·         Review of consultants’ qualifications and experience and drafting of Terms of Reference;  determination of daily remuneration to be paid in accordance with the established fee schedule
·         Secure management of personnel records for the ICs under MONUSCO in DRC and Ugand
·         Oral and written response to Individual Contractors Inquiries regarding their conditions of service drafting of correspondence in relation to the inquiries for signature by designated Officer
·         Management/update of  the staffing tables and provision of statistical summaries related to them including arranging and keeping track of movements of UNOPS Regional Office/Projects Centre personnel
·         Management of the CV/HR roster
Ensures efficient administration of contracts, benefits and entitlements, focusing on achievement of the following results:
·         In charge of the establishment and implementation of a system for monitoring and tracking transactions to ensure timely, consistent and equitable provision of services with a client focus
·         Research of precedents and analysis of merits of specific requests and presentation of recommendations/solutions to supervisor
·         In charge of briefing and guidance to clients and partners on the application, interpretation and applicability of the UN rules and UNOPS policies and procedures
·         Briefing to the ICs on the conditions of service related to contracts and/or appointments/transfers
Ensures efficient planning and management of the HR unit in Goma and all the units in DRC, focusing on achievement of the following results:
·         Well prepared unit workplan and Management of HR Team in DRC
·         Supervision of and distribution of assignments to HR Assistants
·         Quality output of the unit
·         Performance evaluation of locally-recruited contractors and personnel
·         Serve as the focal point for HR-related matters for the Hub
Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:
·         In charge of the participation in the trainings for the operations/ projects staff on HR
·         Contributions to knowledge networks and communities of practice

Personal Competencies:
UNOPS Core Values/Competencies: Integrity, Professionalism, Respect for Diversity, Creativity and innovation, Commitment to continuous learning, Planning and Organizing, Results orientation, Communications skills, Teamwork skills, Client orientation, Technological awareness
Functional Competencies:
Knowledge Management and Learning:
·         Shares knowledge and experience
·         Encourages office team to share knowledge and contribute to UNOPS Practice Areas
·         Develops substantive knowledge of one or more Practice Areas
·         Promotes a learning environment in the office
·         Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness:
·         Ability to perform a broad range of specialized activities related to HR management, including administration of recruitment, contracting and performance evaluation, monitoring of transactions, reporting
·         Knowledge of UNOPS HR rules and procedures
·         Strong IT skills
·         Ability to provide input to business processes re-engineering, implementation of new systems
Leadership and Self-Management:
·         Ability to adhere to work assignments and meet designated deadlines.
·         Focuses on result for the client and responds positively to feedback
·         Consistently approaches work with energy and a positive, constructive attitude
·         Remains calm, in control and good humored even under pressure
·         Demonstrates openness to change and ability to manage complexities
·         Solicits feedback from staff about the impact of his/her own behavior

Qualifications, Skills and Experience:
·         The ideal candidate for the United Nations Office for Project Services (UNOPS) Liaison Human Resources Analyst job vacancy should hold a Masters Degree in HR, Administration or related field is required
·         The applicant must hold a Bachelor’s Degree in HR, Administration or related field + 2 additional Years of Experience may be accepted in lieu of the advanced degree.
·         At least two years relevant and progressive professional experience, specifically in the field of HR management for Bachelor Degree Holders.
·         Experience and demonstrated knowledge of UN rules and procedures in HR Management and administrative rules and regulations will be a strong asset.
·         Languages: Fluency in French and English. Knowledge of an additional UN working language is desirable

How to Apply:
If interested in joining the United Nations Office for Project Services (UNOPS) in the aforementioned capacity, please click on link below to visit website and create profile or express interest if you already have a profile on the UN system.

Deadline: 22nd October 2016

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