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15 July 2016

UNHCR Program Officer NGO Jobs - African Initiatives for Relief and Development (AIRD)

Job Title:   Program Officer
Organisation: African Initiatives for Relief and Development (AIRD)
Funding Source: United Nations High Commissioner for Refugees (UNHCR)
Duty Station: Kampala, Uganda
Reports to: Country Director

About US:
African Initiatives for Relief and Development (AIRD) is a non-governmental, non-political, non-religious and non-profit making organization with the main aim of protecting and seeking durable solutions for Refugees and IDPs in Africa in partnership with UNHCR, the UN refugee agency.

Job Summary: The Program Officer will lead members of the project management team by contributing to the discussion of budget formulation, reporting formats and other project issues of common concern.

Key Duties and Responsibilities:  
  • In charge of monitoring the project liquidity through the finance department in accordance with project guidelines
  • Responsible for monitoring all programs under the project and ensuring they all run in accordance with project guidelines, through the department heads
  • Participating in contract awarding processes and making supervisory visits to the field whenever necessary
  • Coordinate internal resources and third parties/vendors for the execution of projects
  • Ensure that all projects are delivered on-time, within scope and within budget
  • Offer support in the definition of project scope and objectives, involving all partners and ensuring technical feasibility
  • Ensure resource availability and allocation
  • Develop a detailed project plan to monitor and track progress
  • Manage changes to the project scope, project schedule, and project costs using appropriate verification techniques
  • Measure project performance using appropriate tools and techniques
  • Report and escalate to management as needed
  • Successfully manage the relationship with the client and all stakeholders
  • Carry out risk management to minimize project risks
  • Build, strengthen and maintain relationships with third parties/vendors
  • Create and maintain comprehensive project documentation
  • Take all necessary measures to motivate staffs and build strong team spirit at all levels.
  • Develop and maintain good relationships with all partners and potential donors in the area of operation
  • Participate in preparation of Country Operations Plans
  • Support the Country Program Director build a strong and functional participatory management team
  • Adhere to all regulations, instructions and observe guidelines, orientations, systems, procedures forms & formats of the AIRD Standard Operating Procedures
  • Ensure all UNHCR policies as stipulated in the sub agreement are adhered to at all times by all staff
  • Abide by all government regulations /policies as per the sub agreement
  • Ensure that management is made aware of any issues that UNHCR may have communicated with regard to the project operations & reporting, so that timely action may be taken

Qualifications, Skills and Experience:  
  • The applicant must hold a bachelor’s degree and/or post graduate degree in a relevant field
  • A minimum of four to seven years of practical experience in humanitarian response
  • Previous experience working with international development partners, international nongovernmental organization (INGOs) and donors (in particular UNHCR experience) is an asset
  • Familiarity with the humanitarian reform process
  • Proven skills in networking and relationship building
  • Strong analytical and information gathering skills
  • Cultural sensitivity
  • Grant writing experienced desired
  • Significant work experience with a non-profit sector
  • Excellent communication skills (oral and written) in English
  • Proficiency to use MS Office suite of applications and other IT systems
  • Ability to write clearly articulate proposals, reports, and correspondence
  • Strong analytical, communication and problem solving skills is necessary along with capacity to identify and articulate potential problems and provide possible solutions in concise and clear manner
  • Fluent in English, French is desirable

Personal Characteristics: The Program Officer should demonstrate competence in some or all of the following:
  • Behave Ethically: Understand ethical behaviour and practices, and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization
  • Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization
  • Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques
  • Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities
  • Focus on Donor Needs: Anticipate, understand, and respond to the needs of internal and external donors to meet or exceed their expectations within the organizational parameters
  • Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness
  • Lead: Positively influence others to achieve results that are in the best interest of the organization
  • Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization as authorized
  • Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities
  • Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem
  • Ensuring value for money i.e. program/project monitoring
  • Ability to work under hardship environment and with minimum supervision
  • Willingness to travel as necessary, work the required schedule, work at different locations as required

How to Apply:  
All suitably qualified and interested candidates must send an application letter stating qualifications and experience, and their suitability for the position, together with latest updated C.V. by email to

Deadline: 16th July, 2016

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