Job Title: Legal Manager
Organization: Uganda Electricity Generation Company Ltd (UEGCL)
Duty Station: Kampala, Uganda
Reports to: Company Secretary
Uganda Electricity Generation Company Ltd was incorporated in March 2001 under the Companies Act, 2012 on the basis of the Public Enterprises Reform and Divestiture Act, Cap 98 and Electricity Act, Cap 145. UEGCL is wholly owned by the Government of the Republic of Uganda. UEGCL’s key role is to - carry on the business of electric power generation and sale within Uganda or for export to neighbouring countries; build, operate and maintain Electricity Generation Plants; monitor the operation and maintenance of its Concessioned Assets - Nalubaale and Kiira Power Stations; provide Technical Support as and when required by the Government of the Republic of Uganda through the Ministry of Energy and Mineral Development; Implement Flagship Hydropower Plant Projects of Karuma (600MW) and Isimba (183MW; organize, support, encourage and maintain training facilities in technical and related fields, amongst others.
Job Summary: The Legal Manager will be tasked with the effective and efficient management of the Legal department, provision of legal advisory services, Litigation, compliance and ensuring effective management of legal and contractual risks.
Key Duties and Responsibilities:
Leadership Role: Provide leadership and ensure efficient and effective management of staff and resources in the Legal Department.
Planning and Reporting:
- Prepare consolidated departmental reports for the Company Secretary and Top Management.
- Keenly monitor performance of the Legal and Compliance Department in achieving the objectives of its Annual Performance Plan and report to the Company Secretary.
- Coordinate the distribution of work in consultation with Company Secretary to ensure efficient, effective and quality service delivery within the Department.
Administration and Management:
- Provide continuous leadership, supervision, training and development of department staff ensuring an effective and motivated team;
- Work closely with the HR department in conducting performance appraisals and ensure competency and training gaps are addressed.
- Prepare and submit to the Company Secretary bi monthly progress reports on assignments handled by the Department.
- Supervise external and internal legal counsel, issue instructions and review legal opinions prepared by legal counsel to ensure quality.
- Manage external and internal legal resources i.e. law books, law reports, databases.
- Manage the preparation and implementation of the annual Legal Department staff leave roster;
- Participate in the preparation of the Departmental budget for review by the Company Secretary;
- Prepare annual procurement plans for review by the company Secretary, and monitor their implementation on quarterly basis.
- Carry out a training and development needs assessment and ensure appropriate training for the legal team to achieve CLE requirements.
- Build and manage effective relationships with internal customers and execute customer service charters/service level agreements with each of them using a private legal practice approach.
- Establish and foster good working relationship with the Solicitor General’s Office, The Regulator, Ministry of Energy & Mineral Development, Ministry of Finance, Planning & Economic Development and other stakeholders in the electricity Industry.
- Deputise the Company Secretary.
- Review and provide legal advice on tender documents.
- Review ongoing cases and advice management accordingly.
- Manage the litigation risk of the company
- Recommend to Management the litigation risk and mitigation measures.
- Work closely with relevant departments to ensure that where legal risks have been identified, appropriate courses of action have been taken.
- Provide legal protection and risk management advice to management especially on contract management.
- Provide and interpret legal information, conduct training and disseminate appropriate legal requirements to staff.
- Responsible for all insurance matters including coverage of insurance to all company properties, its renewal in time, accident claims, and claim settlement.
- Conduct legal due diligence on investment, procurement, employment transactions that the company intends to enter into, or such other transactions as the Company Secretary shall instruct from time to time and review due diligence reports and transaction documents prepared by the legal officers.
- Identify, manage and mitigate legal risk in all transactions that the company intends to enter into.
Legal Advisory and Support:
- Provide proactive and practical legal and advice on all legal matters pertaining to the company business operations particularly on company matters, projects, Electricity Generation, Environment, safety and Water including the interpretation and application of the laws listed and other relevant legislation;
- Revise, draft and negotiate general commercial contracts and draft, vet, negotiate and/or review contracts, offer letters, term sheets, deeds, instruments and all other legal documents prior to execution.
- Provide legal advice and support to the Business Units and Departments, Disciplinary Committees, Contracts Committee and other Management Committees.
- Review and vet contracts prepared by Legal Officer for quality assurance;
- Recommend appropriate amendments to the Electricity Act and any other laws having an impact on the company’s business.
- Develop templates, best practices, policies and procedures for the legal advisory services division for approval by the Company Secretary.
- Work closely with the Department responsible for Information Technology to mainstream legal department templates and workflows in the Enterprise Resource Planning System.
- Guide on land acquisition, feasibility studies, Resettlement Action Plans for Project Persons and on obtaining and transfer of land, relevant Permits and Licences.
- Review all contracts or any other documentation where the Company has committed itself and assess legal implications that need to be brought to the executive management’s attention.
- Prepare, review and modify contractual instruments to assist and support various business activities.
- Negotiate, review and draft documentation for business transactions and prepare and advise on the necessary checklist to be adopted to ensure information is submitted on time.
- Review and advise management on legal implications of internal policies and procedures.
- Review and draft contracts, agreements and internal policies and ensure that they are in compliance with all statutory or legal requirements.
- Review progress of outstanding litigation and liaise with and manage external lawyers.
- Ensure effective representation of the company in the courts of Judicature and Tribunals
- Review and approve pleadings for litigation by and against the company.
- Manage Alternative Dispute Resolutions like mediation, arbitration and/or conciliation of all matters for the Company.
- Prepare Legal opinions on the merits/demerits/strategy of litigation in each case.
- Secure, Store and evaluate evidence to be adduced and determine its adequacy.
- Prepare and submit monthly reports on the status of all cases.
- Supervise and monitor performance of external Counsel and recommend tax invoices/fee notes for settlement.
- Conduct research and legal analysis of litigation issues and advise management accordingly.
- Safely and securely maintain case files.
- Develop, maintain and update a Compliance Programme
- Asses the relevance and impact of existing legislation on the business with focus on the law relating to Companies, Electricity, Environment Procurement, Employment, Tax, Land, and Water.
- Design, implement and manage an effective legal and regulatory compliance program and standards for all strategic business units.
- Propose legal and compliance controls for mainstreaming into the business processes, policies and procedures of the company
- Foster and instill an organizational culture throughout the company which reflects a commitment to compliance with the law.
- Carry out legal and regulatory compliance audits and report the same to management for appropriate action.
- Ensure compliance direction is aligned with business strategies.
- Execute the company’s compliance strategy on a day to day basis.
- Design tools to monitor compliance with the law and regulatory requirements; Innovate and manage a Compliance action tracker to ensure that compliance is embedded within all aspects of the business processes of the company.
- Maintain and regularly update a database of Acts, conventions, statutory instruments, bye laws, judgements and other related documents with a direct or indirect impact on the company.
- Provide feedback to the Company Secretary regarding the company’s legal compliance and any internal and external identified risk and make recommendations on mitigating actions.
- Recommend to the Company Secretary and Management compliance controls.
- Ensure that compliance issues are addressed and corrective actions are taken as appropriate.
- Pro-actively identify proposed legislation, asses its impact on the business of the company and make recommendations.
- Monitor changes in the legal system, review new and proposed regulations and their impact on the Company and advise management accordingly.
- Provide compliance advice to the Departments and Business units and the Management of the company.
- Review the company’s Policies, Procedures and Manuals for compliance with legal and regulatory requirements and make appropriate recommendations.
- Prepare monthly compliance reports for submission to Management.
- Build and maintain strategic alliances and synergies with the departments
- Build effective relationships with business partners and work closely with management to set a compliance direction.
- Be the primary interface with the industry regulator.
- Provide legal advice and secretarial services for the various Management Committees e.g. Evaluation Committees, Contracts Committee, Disciplinary, Committees, Disciplinary Committee hearings.
- Train in House staff on compliance issues
Qualifications, Skills and Experience:
- The applicant should hold an LLB undergraduate degree;
- The applicant must also be an Advocate of the High Court of Uganda.
- Hold a valid Practicing Certificate
- ICSA will be an added advantage;
- A minimum of five years legal experience ideally in a busy and leading organization, with a proven track record in contract negotiation and drafting;
- Proven track record of providing accurate and effective legal counsel; and
- Excellent track record of adding value to an organization through the development of comprehensive contract documents that mitigate risk and penalties.
- Previous exposure and experience in providing company secretarial services and in relating with the Board is an added advantage.
- Knowledge of the legal aspects of Electricity, Energy and Project Management
How to Apply:
All suitably qualified and interested candidates should send their applications with copies of their academic documents and detailed CVs indicating two referees and their full addresses to:
Chief Executive Officer,
Uganda Electricity Generation Company Ltd (UEGCL),
Victoria Office Park,
Plot 6-9 Okot Close Bukoto, Old Kiira Road,
P.O. Box 75831, Kampala. Uganda
Deadline: 8th July 2016 by 5.00 p.m.
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