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25 May 2016

Sub-Grants Manager USAID Job Vacancy - Abt Associates

Job Title:    Sub-Grants Manager
Organisation: Abt Associates
Funding Source: U.S Agency for International Development (USAID)
Duty Station: Uganda

About Abt:
Abt Associates is an international development organization composed of dedicated professionals who provide technical assistance, research, analysis, and practical training services in more than 128 countries. Abt seeks to implement a five-year project funded by the U.S Agency for International Development (USAID).

Job Summary: The Sub-Grants Manager will manage subcontracts to local organizations.

Key Duties and Responsibilities: 
  • Work closely with the Grantees to complete legal incorporation, System for Award Management registrations, and dedicated bank accounts for grant funds.
  • Work with grantees to prepare and complete their cost proposals during the application process to ensure compliance with USAID and Abt financial rules and regulations.
  • Regularly analyze the monthly financial reports of each grant, including:
  • In charge of checking the supporting documentation of each grant report (invoices, receipts, quotations, etc.);
  • Providing and reconciling grants bank statements for each monthly/quarterly report;
  • Responsible for verifying that monthly spending and cumulative spending is consistent with the approved budget for each grant; and
  • In charge of confirming that the counterpart report complies with the general budget of the project.
  • Draft a monthly report for the Finance & Administration Director which analyses the monthly reports of all grants and provides recommendations and observations to improve grant performance.
  • Provide accounting and finance support to grants through site visits and scheduled meetings; visit field sites on a regular basis to monitor financial-related activities.
  • Work closely with technical team to monitor and validate required counterpart contribution by grantees.
  • Develop and maintain a project control system which tracks the status and progress of ongoing grant activities supported by the project.
  • Develop and manage a database (physical and electronic files) to maintain information on the selection process, contracts, contract modifications and reports for all grants.
  • Responsible for grant monitoring and capacity building of recipients in the following areas wherever applicable: Internal control procedures, Allowable costs/cost principles under USAID regulations, Cash management systems, Equipment and Real Property Management, Period of availability of funds, Procurement standards, Program Income, Reporting.
  • Prepare inputs for contract reporting and planning (work planning, quarterly progress reports, M&E planning, etc.).

Qualifications, Skills and Experience: 
  • The ideal candidate for the USAID Project Sub-Grants Manager vacancy should possess a Bachelor’s Degree (minimum), or a Master’s Degree (preferred), in Business, Management, Finance, Administration, or other related field.
  • A minimum of eight years of relevant experience managing the financial and administrative components of grants, grants-under-contract, subcontracts, preferably in donor-funded programs in the health sector.
  • Specific experience with USAID contracting and grant mechanisms, with demonstrated knowledge of USAID financial and management systems, regulations, and reporting requirements.
  • Excellent interpersonal communication and organizational skills.

How to Apply:
All suitably qualified and interested candidates who wish to join the USAID Project are encouraged to send their updated resumes / CVs and application letters that provide details of the applicant’s specific qualifications via Email to Uganda_Jobs@abtassoc.com. Please clearly include the position title in the subject of the E-mail.

Deadline: 25th May, 2016

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