The Ugandan Jobline

• Overseeing allocation and management of the
  Field Station resources, eg. vehicles, offices, accommodation.
• The jobholder will also be managing and
  coordinating the field stations administrative and operations staff.
• Ensuring efficient and effective operation of
  all facilities, logistics and support services at the field station.
• Ensure compliance with MRC standard operating
  procedures (SOPs), and compiling and managing (in agreement with relevant
  staff in Entebbe) any further SOP’s required for the smooth and compliant
  running of the Field Station.
• Ensure that the Field Station activities are
  carried out in accordance with MRC’s quality standards.
• Maintain liaison and co-operation between the
  Field Station and MRC/UVRI Unit HQ at Entebbe.
• Work in liaison with leadership of projects
  at the Field Station to ensure smooth and fair interaction between the
  projects and Field station administration, and to ensure equitable
  utilisation of resources between projects.
• Support the Station In-charge with future
  resource planning for field station.
• Render support in leading change and
  development at the field station, in conjunction with the station in-
  charge.
• Assisting projects/programmes with their
  administrative/logistical/resources planning for the field station.
• Overseeing management of the field station
  stores.
• Ensuring adherence at all times to the Field
  Station’s standing financial instructions.
• Carrying out regular reviews of petty cash
  float balance to ensure the level of appropriate spending. Ensuring
  accurate and timely preparation of monthly field station financial
  returns.
• Ensure data regarding petty cash, vehicle
  usage, fuel issues and spare parts are accurately complied and reported.
  Performing analytical review of the monthly fuel issues to identify and
  investigate any significant variations from pre-determined monthly
  consumption.
• Work closely with the HRM on staffing
  requirements at the field stations.
• In charge of planning and when appropriate
  conducting new employee orientation.
• Overseeing, and where appropriate, leading
  staff training initiatives at the field station.
• Ensuring fair allocation of space, resources,
  accommodation for difference projects and programmes working at the field
  station.
• Overseeing management (Supervise the guest
  house keeper on day-to-day basis)of the visitors’ and residential
  accommodation at field station guest houses.
• Travel to Entebbe once per month to meet
  with/report to the HR/Admin Manager and Director of Operations and other
  key Entebbe based staff as appropriate.
• Attend Admin leadership group meetings in
  Entebbe when possible or as required.
• Undertake all work following the relevant
  safety rules and regulations as laid down in the MRC safety manual.
• People Management Responsibilities: Supervise
  all administrative and support staff at the Station. Act as first points of
  contact on any HR matters.
• Corporate/Local Responsibilities & Requirements: The
  job holder must at all times carry out their responsibilities with due
  regard to the MRC’s: Code of conduct, Equality & Diversity Policy,
  Health & Safety Policy, Information technology policy and Data
  Protection Act

• The applicant should preferably hold a Bachelor’s
  degree in Management and Administration
• A minimum of three years’ experience working
  in a large international organisation
• People, financial and logistical management
  skills
• Computer literacy skills. Essential: Use of
  Navision ERP

Related Jobs