The Ugandan Jobline

• Technically supports more senior staff
  with respect to all aspects of major services contracts.
• Maintains database used by MINUSCA to
  monitor mission specific and Systems Contracts reports. Serves as a focal
  point for the production of field mission cost estimates.
• Maintains supporting files and database
  with respect to Supply section Letters of Assistance (LOA). Controls and
  manages supply related items requisitioning and delivery.
• Records contract actions and monitors
  activity. This includes coordinating with missions on delivery schedules,
  follow-up and receipt of Receiving and Inspection (R&I) Reports,
  verification of invoices against R&I reports, recording contract
  status at all stages of processes.
• In charge of managing and maintain records
  of the procurement thresholds set for each contract
• Initiates requisitions when required,
  records deliveries, progressive funding and expenditures, liaises with
  missions on receipts and associated actions.

• Manages and maintains records of the
  direct provisioning process.
• Supports in the preparation and
  compilation of the Aviation Safety Annual Report Assists in the execution
  of technical evaluations for long and short-term contracts.
• Establishes and maintains relevant
  reference library.
• Actively co-ordinates with missions on
  spare parts consumption rates and usage patterns.

• Prepares requisitions and enters IMIS data
  to initiate requisition process. Provides updates of requisition status on
  a regular basis.
• Regularly reviews cost estimates for input
  into budget formulation.
• Actively monitors budget estimates and
  reports on funding allocations.
• Maintains, updates and ensures accuracy
  and completeness of computer database recording requisition details,
  purchase orders, delivery and invoice actions.
• Prepares relevant Letters of Assistance
  (LOAs) and obtains the funding certification.
• Assists with the preparation of
  presentations to the Headquarters Committee on Contracts for LCC supply
  and transport/vehicle related procurement action beyond the financial
  delegation of missions.
• Familiarizes new staff with respect to
  work requirements and applicable UN guidelines and office
• Performs any other duties as required.

• The ideal candidate for the United Nations
  MINUSCA Logistics Assistant career opportunity should hold a High school
  diploma or equivalent
• At least five (5) years’ experience in
  supply management, contracts administration, logistics or related area.
• Language: English and French
  are the working languages of the United Nations Secretariat For the post
  advertised, fluency in oral and written English is required. Knowledge of
  another official United Nations language is an advantage.

• Professionalism: Knowledge of
  policies, practices and regulations on management of supplies, purchasing
  and logistics and ability to apply them in an organizational environment
  Ability to maintain accurate records and prepare reports on a wide variety
  of data. Shows pride in work and in achievements; demonstrates
  professional competence and mastery of subject matter; is conscientious
  and efficient in meeting commitments, observing deadlines and achieving
  results; is motivated by professional rather than personal concerns; shows
  persistence when faced with difficult problems or challenges,- remains
  calm in stressful situations. Commitment to implementing the goal of
  gender equality by ensuring the equal participation and full involvement
  of women and men in all aspects of work.
• Communication: Speaks and
  writes clearly and effectively; listens to others, correcdy interprets
  messages from others and responds appropriately; asks questions to
  clarify, and exhibits interest in having two-way communication; tailors
  language, tone, style and format to match audience; demonstrates openness
  in sharing information and keeping people informed.
• Teamwork: Works collaboratively
  with colleagues to achieve organizational goals; solicits input by
  genuinely valuing others’ ideas and expertise; is willing to leam from
  others; places team agenda before personal agenda; supports and acts in
  accordance with final group decision, even when such decisions may not
  entirely reflect own position; shares credit for team accomplishments and
  accepts joint responsibility for team shortcomings.
• Planning& Organizing: Develops
  dear goals that are consistent with agreed strategies; identifies priority
  activities and assignments; adjusts priorities as required; allocates
  appropriate amount of time and resources for completing work; foresees
  risks and allows for contingencies when planning; monitors and adjusts
  plans and actions as necessary; uses time efficiently.
• Accountability: Takes ownership
  of all responsibilities and honours commitments; delivers outputs for
  which one has responsibility within prescribed time, cost and quality standards;
  operates in compliance with organizational regulations and rules; supports
  subordinates, provides oversight and takes responsibility for delegated
  assignments; takes personal responsibility for his/her own shortcomings
  and those of the work unit where applicable.
• Creativity: Actively seeks to
  improve programmes or services; offers new and different options to solve
  problems or meet client needs; promotes and persuades others to consider
  new ideas; takes calculated risks on new and unusual ideas; thinks
  “outside the box’; takes an interest in new ideas and new ways of doing
  things; is not bound by current thinking or traditional approaches.
• Client Orientation: Considers
  all those to whom services are provided to be ‘clients’ and seeks to see
  things from clients’ point of view; establishes and maintains productive
  partnerships with clients by gaining their 
  trust and respect; identifies clients’ needs and matches them to
  appropriate solutions; monitors ongoing developments inside and outside
  the clients’ environment to keep informed and anticipate problems; keeps
  clients informed of progress or setbacks in projects; meets timeline for
  delivery of products or services to client
• Commitment to Continuous Learning:
  Keeps abreast of new developments in own occupation/ profession; actively
  seeks to develop oneself professionally and personally; contributes to the
  learning of colleagues and subordinates; shows willingness to learn from
  others; seeks feedback to learn and improve.
• Technological Awareness: Keeps
  abreast of available technology; understands applicability and limitation
  of technology to the work of the office; actively seeks to apply
  technology to appropriate tasks; shows willingness to learn new
  technology.

• An Updated CV
• The United Nations Personal History Form
  (P-11), download here
• Academic certificates and High School
  Diplomas
• Birth Certificate – if not, a combination
  of (i) Assessment of Age and National ID Card (the Assessment of Age on
  its own isn’t acceptable)
• Three letters of reference from former
  employers or academic instructors for external candidates.
• Internal candidates must submit two of the
  most recent performance evaluations (EPAS)

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