ADB Bank Project Administration Jobs – Project Secretary at Ministry of Education and Sports (MoES)

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Job Title: Project Secretary
Organization: Ministry of
Education and Sports (MoES) 
Duty Station: Kampala, Uganda
Reports to: Project
Administrator
About Us:
The
Government of The Republic of Uganda has received a loan from the African
Development Fund to finance the Higher Education Science and Technology (HEST)
project in Uganda. The principal objective of this project is to contribute to
building Uganda’s human capital skills development capacity particularly in
education, science and technology and to respond to labor market demands and
spur productivity nationally.
It
will also enhance access to HEST through rehabilitation and expansion of
Science, Technology and Innovation (STI) learning facilities totaling 80,000
square meters in the six universities (Makerere University, Kyambogo
University, Mbarara University of Science and Technology, Gulu University,
Busitema University and Muni University) and two degree awarding institutions
(Uganda Management Institute and Makerere University Business School). The
Ministry of Education and Sports (MoES), as the Executing Agency, wishes to
recruit suitable candidates for the following vacancies available under the
Support to Higher Education, Science and Technology (HEST) – ADB V Project.

Key Duties and
Responsibilities:
  • The Secretary will be maintaining all files and
    information of the project.
  • Handling typing and printing of documents.
  • Carrying out day-to-day office management
    routine duties.
  • Handling all communications between the offices
    and other relevant authorities.
  • Ensuring that all office equipment and asserts
    are well maintained.
  • Attending to visitors and direct them to the
    relevant authorities.
  • Accurately recording items in the mail in and
    mail out data and track the correspondences sent in and out of the
    project.
  • Promptly registering and classifying route
    incoming mails.
  • Ensuring telephone and email lines are in
    operational order and reporting any problems to the service providers and
  • Making office or external appointments for
    senior project staff as requested.
  • Perform other related job tasks as assigned by
    project administrator
Qualifications, Skills and Experience:
  • The applicant should possess a Degree in
    Secretarial Studies or related discipline.
  • Possession of good writing, presentation and
    communication skills.
  • Proven practical experience of at least three
    years in a reputable organization or institution.
  • Possess excellent computer skills and knowledge
    in Microsoft applications such as Ms Word, Excel and PowerPoint.
  • A Post graduate qualifications in Office
    Management and Secretarial Studies will be an added advantage.
  • Hold a high level of integrity and
    interpersonal skills.

How to Apply:
All
application letters clearly marked “Application for the Post of ……………………… under
HEST Project, which should also name three professional referees (and their
email / day time telephone contacts), detailed CV with attached photocopies of
relevant certificates / testimonials, and telephone contact, MUST be addressed and
delivered to the address below;
The Assistant Commissioner,
Human Resource Management,
Ministry of Education and Sports,
King George IV Way,
Embassy House, 4th Floor,
P. O. BOX 7063, Kampala. Uganda
Only short listed candidates will be contacted and invited for interviews by
phone or e-mail. All candidates must therefore, indicate their contact phone or
e-mail addresses.
Deadline: 18th
December, 2013 by 5:00 p.m

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