Project Administrator Vacancy at ADB Bank Project in Ministry of Education and Sports (MoES)

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Organization: Ministry of
Education and Sports (MoES) 
Duty Station: Kampala, Uganda
Reports to: Project
Coordinator
About Us:
The
Government of The Republic of Uganda has received a loan from the African
Development Fund to finance the Higher Education Science and Technology (HEST)
project in Uganda. The principal objective of this project is to contribute to
building Uganda’s human capital skills development capacity particularly in
education, science and technology and to respond to labor market demands and
spur productivity nationally.
It
will also enhance access to HEST through rehabilitation and expansion of
Science, Technology and Innovation (STI) learning facilities totaling 80,000
square meters in the six universities (Makerere University, Kyambogo
University, Mbarara University of Science and Technology, Gulu University,
Busitema University and Muni University) and two degree awarding institutions
(Uganda Management Institute and Makerere University Business School). The
Ministry of Education and Sports (MoES), as the Executing Agency, wishes to
recruit suitable candidates for the following vacancies available under the
Support to Higher Education, Science and Technology (HEST) – ADB V Project.

Key Duties and
Responsibilities:
  • Ensure well-functioning and effective
    administrative, secretarial and office support to the project office.
  • Ensure systematic documentation, records
    keeping and/or filing system.
  • Timely and credible replenishment of requests
    for office imprest and its accountability.
  • Ensure proper functioning liaison with
    different stakeholders and project component managers to ensure that they
    submit the required project documents
    on time e.g. budgets, work plans, accountabilities and reports.
    Participation in preparation of quarterly project progress reports and
    work plans for onward submission to the Ministry of Finance Planning and
    Economic Development as well as the Office of the Prime Minister.
  • Establish clear systems for initiation of all
    project office procurements and maintenance of offices, assets and
    equipment.
  • Keep inventory of all assets and equipment of
    the project.
  • Provide Logistical support to the Project
    staff.
  • Perform other related job tasks as assigned by
    project coordinator
Qualifications, Skills and Experience:
  • The applicant should possess an honours
    degree in Social Sciences, Arts, Business Administration or a related
    discipline.
  • Proven practical experience of at least three
    years in a reputable organization or institution.
  • Post Graduate Qualifications in Public
    Administration, Procurement, Office management and Social Administration
    is an added advantage.
  • Possession of good writing, presentation and
    communication skills.
  • Must have demonstrable interpersonal skills.

How to Apply:
All
application letters clearly marked “Application for the Post of ……………………… under
HEST Project, which should also name three professional referees (and their
email / day time telephone contacts), detailed CV with attached photocopies of
relevant certificates / testimonials, and telephone contact, MUST be addressed
and delivered to the address below;
The Assistant Commissioner,
Human Resource Management,
Ministry of Education and Sports,
King George IV Way,
Embassy House, 4th Floor,
P. O. BOX 7063, Kampala. Uganda
Only short listed candidates will be contacted and invited for interviews by
phone or e-mail. All candidates must therefore, indicate their contact phone or
e-mail addresses.
Deadline: 18th
December, 2013 by 5:00 p.m

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