Information Management Assistant Job at National Medical Stores (NMS)

  Government Jobs in Uganda, Information Technology (IT) and Data Jobs in Uganda, Uncategorized
Job Ref: NMS 2013/23
Organization: National Medical Stores
Reports to: Information Management Assistant
Salary Scale: Grade
Duty Station: Entebbe, Uganda
About NMS:
National Medical
Stores is an autonomous Corporation that was established by an Act of
Parliament 1993. Our mandate is to procure, store and distribute medicines and
other medical supplies to public health facilities. Our vision is “A Population
with Adequate and Accessible Quality Medicines and Medical Supplies.” Our
Mission is “To effectively and efficiently supply essential medicines and
medical supplies to public health facilities in Uganda”
Job Summary: The Information Management Assistant will be
responsible for the Registry and related efficiency of the unit.
Key Duties &
Responsibilities:
  • Plan and budget for the information management function in line with
    NMS set procedures
  • Receive, register, and dispatch mail in line with the Registry
    Procedures.
  • Develop and maintain a filling system for the NMS Registry and
    Archive in line with the Registry Procedures and set guidelines
  • Access, store and disseminate NMS records and documents in line with
    the Registry Procedures and guidelines.
  • Conduct subject classifications and security grading of all records
    in line with the registry Procedures and set guidelines.
  • Review NMS records and documents in the Central Registry, weed
    inactive files to the archive and dispose of obsolete records and
    documents in line with Registry Procedures and NMS guidelines.
  • Supervise the use and movement of files in line with the Registry
    Procedures.
  • Co-ordinate the emails of the Corporation in line with set
    guidelines
Qualifications, Skills and Experience:
  • The applicant should possess an Honors Degree in Library and
    Information Science, Bachelor of Records and Information Management or
    Bachelor of Records and Archives management from a recognized institution
  • Three or more years working experience in a Registry.
  • Computer literacy skills
How to Apply:
All interested
candidates should send their via post or hand deliver applications to: The Head
of Human Resource and Support Services, National Medical Stores, Plot 4-12,
Nsamizi Road, P.O Box 16, Entebbe, Uganda.
The applications
should include updated CVs that should include names and addresses of the last
two employers with hand written applications indicating the reference number of
the position you are applying for and giving three referees with their full
time telephone contacts, email and postal addresses indicated on the
application letter.
Photocopies of the
original academic documents should be attached.
Please note that
National Medical Stores reserves the right to verify Photocopies of the
academic documents attached with the relevant awarding institutions to
authenticate their validity. Any form of canvassing will lead to automatic disqualification.
Only candidates who meet the specifications indicated for the jobs will be
contacted.
Deadline: 15th November 2013 by 5PM
NB: National Medical Stores is an equal opportunity employer.

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