The Ugandan Jobline

• Aid staff to organize workshops and
  meetings, including identifying venues, confirming attendee lists and
  general logistical support.
• Organize travel for staff, consultants and
  workshop participants, including transportation, accommodation and general
  coordination activities
• Maintain files of workshop and meeting
  registration forms, related correspondence and forward copies to relevant
  SMP staff.

• Keep records of office stationery and
  supplies and monitor stock levels to ensure reordering is done in a timely
  manner.
• Maintain supply inventory logbook and
  asset tracking forms
• Maintain the asset tracking register
• Maintain well-organized files for
  maintenance agreements, warranties and operating manuals for all office
  equipment

• Coordinate transportation schedules within
  established vehicle coordination system.
• Maintain a log of vehicle hires and SMP
  vehicles.
• Maintain vehicle fuel coupons and compare
  them to invoices from petrol vendors.

• The Office Administrator will partake in
  the procurement process including supporting the identification selection,
  supervision and payment of approved vendors in line with donor guidelines.

• Work with Uganda government agencies
  Uganda Revenue Authority, Ministry of Internal Immigration etc.) to
  coordinate work permits, let clearance documents.
• Managing all administrative-related document
  and ensuring appropriate electronic and hard distribution, filing and
  archiving.
• Ensure timely verification, review of
  bills for payments
• Assist with other administrative
  activities as dimes his/her supervisor.

• The applicant should hold a Bachelors
  degree or higher in business administration or related field
• Three or more years experience in administration
  including procurement
• Previous experience working on US government
  funded projects is an added advantage.
• Candidate must be extremely knowledgeable
  with management and procurement regulations.
• Must be familiar with USAID/US government
  financial regulations
• Familiarity with Uganda Labor Laws
• Attention to detail with Strong analytical
  result-oriented skills.
• Computer literacy skills i.e. Word and
  Excel at least at an intermediate level.
• High-quality work output
• Ability to meet deadlines.
• High level of integrity.
• Fluency in English, both written and
  spoken English.
• Excellent communication skills

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