Information and Documentation Officer Job at Democratic Governance Facility (DGF)

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Organisation:
 Democratic Governance Facility (DGF)
Reports
to: Head of Programme (HOP)
Duty
Station: Kampala, Uganda
About DGF:
Eight of Uganda’s International Development
Partners developed a joint Democratic Governance Facility (DGF) to manage
coherent, harmonized and coordinated multi-donor support to state and non-state
institutions aimed at enhancing democratic governance in Uganda. It is based
upon three components: Deepening Democracy, Rights, Justice and Peace, and
Voice and Accountability.
Job
Summary: The Information and Documentation Officer (IDO), who will also
serve as Executive Assistant, will report directly to the Head of Programme.
The Information and Documentation Officer will work within the framework of the
DGF Communication Strategy, guided by the HOP.
Key Duties and Responsibilities:
  • Keep the DGF
    web-site updated and well maintained.
  • Manage the DGF’s
    policy on visibility and recognition (logo)
  • Keep track of DGF
    and partner coverage in the media
  • Edit Semi-Annual
    Progress Reports and the Annual Report.
  • Manage ad-hoc
    requests for information from key stake-holders
  • Prepare minutes
    from meetings in the Steering Committee & Board.
  • Provide editorial
    and quality assurance support to programme staff.
  • Oversee management
    of the internal filing system and the extranet
  • Stimulate a
    culture of learning within DGF and keep track of learning opportunities.
  • Develop and
    maintain a database of CVs of consultants.
  • Assist the HOP in
    preparing programs for visiting missions
  • Assist the HOP in
    the preparation of notes from meetings
  • Assist the HOP in
    maintaining good communication with external stake-holders.
  • Undertake any
    other assignments as delegated by the HOP. 
Qualifications, Skills &
Experience:
  • The information
    and documentation officer should hold an advanced degree in Mass
    Communication or related field preferably to Masters Level.
  • Excellent
    analytical, communication and report writing skills.
  • Additional
    qualifications in the relevant technical areas.
  • A minimum of three
    years experience working in similar role.
  • Good knowledge of
    the media landscape in Uganda 
How to
Apply:
All interested candidates should send a CV and cover letter with 3 work
related referees to the address or e-mail below. All applications shall be
marked: “DGF – InfoDoc”” DGF – Program Officer”. E-mails must
not exceed 2 MB. While we thank all applicants for your interest, only the
selected will be contacted. Any form of lobbying will lead to automatic
disqualification. People Performance Group Plot 8 Kitante Close, Kitante P.O.
Box 12405, Kampala, Uganda
Attn.: The Director E-mail:
application@ppg.co.ug
This advert can also be found on Kazijobs.com’
Deadline:
Friday 26th July 2013 by 5:00PM


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