The Ugandan Jobline

• Provision of support
  in the administration and coordination of company climate Surveys
  including pre and post processes.
• Provision of support
  in the operational reward processes including all pay and benefits data,
  leave data for Local staff and International Assignees.
• Delivery of a timely
  and accurate Payroll for BAT Uganda and Big Ben Tobacco Congo including
  adequate capture of staff changes (Promotions, location changes, exits
  & entries), accurate cost center information and adherence to monthly
  payroll schedules.
• Management and control
  over contractor’s schedules and appointments to ensure that appointment
  forms and terminal benefits are prepared in time.
• Ensuring all employees
  data is correctly captured in the relevant HRIMS for management
  decision-making, namely ENABLE, TalenT and Employee Vendor Management
  systems.
• Administration of the
  IA on boarding processes in liaison with the HRSC including administration
  of pay benefits, relocation and settlement in accordance with the global
  mobility policy.
• Capturing and
  processing all departmental invoices into the SAP system on time in full,
  ensuring timely payment in accordance with finance and procurement
  requirements.
• Management and
  coordination of employee motivational schemes including forums like staff
  birthday celebrations and MDs breakfast.
• Management of Human
  Resource department services suppliers in the employee benefits sector
  namely; canteen, medical and immigration, inclusive of supplier
  performance monitoring and evaluation.

• Management of the 3^rd party
  outsourced company in ensuring that all staff information/employee files
  are up to date at all times and records are properly kept.
• Provision of support
  in the preparation of staff letters for all movements and dispatch of the
  same before announcement to the business.
• Provision of support
  in the preparation of monthly reports and employee statistics in the HFN
  system.
• Maintenance and upload
  of HR Policies and procedures, contracts onto the approved databases (GSI
  & Upside) whilst supporting the tracking of necessary updates at the
  appropriate time.
• Management of the
  Leave process, ensuring that leave schedules are available for all staff
  and accurate leave records are captured in the system for accurate leave
  reporting on a monthly basis.
• Provision of support
  in the management of relevant HR communications, HR Notices and
  Information.
• Provision of support
  in the functional Budgetary process and control/governance environment in
  ensuring that all budgetary items in area of control are within spend and
  appropriately budgeted for.
• Management of
  departmental Records whilst ensuring compliance to the Record Management
  Policy, processes and procedures.

• Should seek
  opportunities for personal growth and development.
• Should demand
  discipline of self and others to raise standards and deliver stretch
  results.
• Should lead by setting
  a personal example of excellence by living the BAT Guiding Principles and
  ensuring timely, accurate and relevant information is supplied to internal
  customers, as and when required.
• Adequately liaising
  with and supporting the HRSC in the delivery of transactional HR services.

• Build effective
  working relationships with all employees and line managers in BAT Uganda
  and actively engage with clients to ensure they are satisfied with service
  provided.
• Establish and maintain
  effectively and productive relationships with peers in all functions and
  HR suppliers in order to improve our combined service and to share
  knowledge and learning.
• Maintaining effective
  communication across internal and external service providers (including
  pension service providers, recruitment agencies, training suppliers)
  ensuring smooth workflow processes.

• Undertake initiatives
  that improve the lead time and reduce costs of HR processes.
• Active involvement
  and/or initiation of HR Team meetings and activities aimed at improved
  delivery of services within the function in alignment with BAT Uganda
  culture and best practices. 

• University degree in Social Sciences or Business Administration
• Minimum 2-3 years working experience in a multinational organization preferably in FMCG context.
• Understands Business;
  understands client needs by actively listening, informing and ensuring
  speed and efficiency of delivery
• Influences and Builds
  Relationships; builds constructive relationship within HR Department and
  employees leading to increased support to strengthen the credibility and
  perception of the role of HR in the organization.
• Process and Service
  Deliver; effective and efficient delivery of services to employees
• Reward; understands
  and applies reward strategies through pay and benefits administration and
  managing international Assignees pay benefits
• Ability to deliver
  results on time to the requisite quality.
• Familiar with key HR
  processes such as recruitment and selection and reward practices.
• Strong interpersonal
  and communication skills.
• Experience in working
  with HR Systems, MS Office Suite 

• Provide HR support in
  a timely and accurate way.
• Be a reference point
  on HR related issues.
• Provide high quality
  and precise information to management and employees.
• Maintain highest
  levels of confidentiality.
• Build trust through adherence
  to lead times and quality standards.

1. Write an Application
   letter and CV/Resume.
2. Merge these two
   documents into one document in either word or PDF format.
3. Do not attach or send
   any scanned documents. These are sometimes too large for our inbox.
4. Include the job title
   and/or reference number in the subject line of the email address and send
   your application by email to batugjobs@nftconsult.com

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