Admin Jobs – Personal/Executive Assistant to the Executive Director at NAADS

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Location: NAADS Secretariat
About NAADS:
The National Agricultural Advisory Services (NAADS) is a Government of Uganda agency under the Ministry of Agriculture, Animal Industry and Fisheries with new approaches for the delivery of extension services.
This agency is intended to have a decentralized, farmer owned and public/private sector Agricultural service extension system contributing to the realization of the agricultural sector objectives.
The programme is designed in accordance with the overall Government policies of decentralization, liberalization, privatization and empowerment of farmers in decision-making.
The NAADS Secretariat now wishes to recruit suitable candidates to fill vacant positions both at the Secretariat and in the various district Local Governments.
Key Duties and responsibilities:
  • Taking and transcribing dictation and producing error free work;
  • Receiving and disseminating correspondences, mails and other information for the office of the Executive Director on a timely manner
  • Organizing meetings, taking minutes and circulating decisions to the relevant action offices;
  • Scheduling appointments with visitors for the office of the Executive Director, receiving and guiding them as planned;
  • Attending to telephone calls on the third ring;
  • Scheduling of invitations for meetings and workshops
  • Making travel arrangements for the Executive Director both inland and overseas and for respective Managers
  • Organizing major workshops, conferences and meetings and follow up on invitations to confirm participation.
  • Management of Records and classified information.
  • Assessment of Performance for Secretarial staff and Support staff within the office of the Executive Director.
  • Performs any other duties assigned by the supervising officer
Qualifications, Skills and Experience:
  • An Honours Bachelor’s Degree in any of the following; Secretarial Studies, Business Studies or any other relevant qualification from a recognized university/Institution
  • Postgraduate qualification in any of the above fields will be an added advantage
  • Minimum of Ten years relevant working experience in a Chief Executive’s office in a busy and reputable Public or Private organization.
  • Must demonstrate a high level of confidentiality.
How to Apply:
All  interested applicants should submit applications not later than Friday, 25th January 2013, to:
The Executive Director,
NAADS Secretariat,
Plot 5 Kyadondo Road Legacy Towers,
Block B
P.O. Box 25235, Kampala- Uganda
For Positions Based in the Districts interested applicants should fill Public Service Commission form 3 (revised 2008) available at the office of the Secretary Public Service Commission or Secretaries District Service Commissions countrywide.
The filled forms together with detailed Curriculum Vitae indicating proof of previous employment, two passport size photographs, names and addresses of three referees, applicants daytime telephone contact and photocopies of all certified academic certificates/testimonials should be submitted to the various Secretaries of the respective District Service Commissions of Napak, Bukedea, Lyatonde and Oyam districts not later than Friday 25th January 2013 at 5:00p.m
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