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Administrative Secretary (Personal Assistant) Job Opportunities – National Planning Authority (NPA)
Job Title: Administrative
Secretary (Personal Assistant)
Organization: National
Planning Authority (NPA)
Duty Station: Kampala,
Uganda
About US:
The National Planning Authority
(NPA) was established by an Act of Parliament No.15 of 2002 in compliance with
article 125 of the Constitution of the Republic of Uganda (1995). Accordingly,
it is the principal statutory agency responsible for the management of national
and decentralized development planning in Uganda. The primary function of the
Authority is to produce comprehensive and integrated development plans for the
country elaborated in terms of the perspective Vision, Long and Medium-term
Plans.
Job Summary: The Administrative
Secretary (Personal Assistant) will provide Secretarial, technical and administrative
support to the Office of the Chairperson.
Key Duties and Responsibilities:
- Organizes the Chairpersons official
schedule of, meetings, appointments and activities (internal and external) - Responsible for records in the office of
the Chairperson - Management correspondences and movement
of records between the office of the ED, Registry and other offices - Writing technical papers as instructed
by the Chairperson - Undertake inquiries, research and
investigations in Chairpersons areas of interest. - Answer calls, take electronic messages,
direct calls - Carry out word processing and formatting
- Responsible for all official records in
the office of the Chairperson - In liaison with Management organizes Chairpersons
internal and external travels - Ensure that the staff associated with
the Office of the Chairperson are available whenever required and issues
affecting such personnel are brought to the attention of management. - Work hand in hand with the Minute Secretary
to ensure availability of the agenda and relevant documents for meetings. - Circulate agendas, programs and action
points to relevant officers - Collects relevant data and information
on various aspects of national development planning and performance; - Reviews existing materials such as
books, newspapers and journal articles, internet resources, published data
and create periodic summarized reports; - Analyses data and information and
preparing summarized reports use by the Chairperson; - Initiates proposals, plans and budgets
for the office of the CP; - Prepares briefs and presentations for
the Chairperson - Undertakes research on topics and areas
of interest for the office of the Chairperson - Liaise with administration in
preparation of required logistics or refreshments for meetings as needed - Ensuring that the office of the
Chairperson is conducive for work. - Keeping safely keys and passwords/
avoiding un authorized access - Responsible for equipment and furniture
in office of the Chairperson - Any other lawful duties as assigned by
the supervisor or higher authorities
Qualifications, Skills and Experience:
- The applicant must hold an Honors
degree; in Economics, Development - Studies, Secretarial Studies,
Administrative and Secretarial Science, management studies, or related
field relevant field to the responsibilities of the office. - Master’s in Public Administration and
Management, Secretarial Studies, or related qualifications in relevant
field - Six years of secretarial work,
policy-oriented research, project implementation and management, report
writing, data collection and analysis in a reputable development-oriented Demonstrated
varied experience and substantive knowledge in a busy
institution/organization involving management and administration of
cross-functional activities - Experience in research and writing of
papers will be of added advantage - Industrious and self-driven
- Swift and ready to work under pressure
and for long hours - Good track record of high Integrity
Computer literacy - Strong interpersonal and communication
skills - Must be result oriented Strong team
player with leadership skills - Age: 25-40 years
Desired:
Executive Assistants or
Personal Assistants trainings and certification in fields relevant to the job.
Evidenced knowledge in data
analysis and research methods, team building, monitoring and evaluation,
Membership to a professional
body or association associated with the job.
How to Apply:
All suitably qualified and
interested applicants are encouraged to send two sets of applications with detailed
curriculum vitae, including phone and email contacts; photocopies of academic
and professional certificates and transcripts addressed to:
The Executive Director,
National Planning Authority,
P.O. Box 21434 Kampala Uganda;
Planning – House Plot 17
Clement Hill Road.
Note:
- The
preferred method of applications’ is recorded delivery through the NPA
Front Desk / Reception. However, candidates using post office should post
early enough to avoid late deliveries and retrievals from post office
beyond the closing date. - Shortlisted
candidates shall be notified through their email addresses and or phone
contacts indicated in their applications or CVs. - Academic
documents for the successful candidates will be vetted their authenticity
and background checks conducted before considered for appointment into the
Authority.
Deadline: Friday 8th November, 2019 at 16:55 hours.
For more of the latest jobs,
please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline
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