The Ugandan Jobline

Job Title:    Logistics Manager

Organisation: Humanity
& Inclusion (Handicap International Federation)

Duty Station: Kampala,
Uganda

Reports to: Country
Manager

Gross Salary:
UGX 5,782,342

About US:

Handicap
International Federation (operating under the name Humanity & Inclusion) is
an independent and impartial aid and development organisation working in
situations of poverty and exclusion, conflict and disaster. We work alongside
disabled and vulnerable people to help meet their essential needs, improve
their living conditions and promote respect for their dignity and fundamental
rights. HI is legally registered in Uganda. HI’s Head Office is in Kampala, and
the West Nile operations are based in the office in Arua Town, with different
field offices in operational areas. IN total, HI now operates in 10 Districts.

Job Summary: The
Logistics Manager is responsible for the technical management and quality
assurance of the Logistics Department so as to secure the effective and
efficient implementation of the Country’s Logistics strategy. Responsible
for defining and implementing countrywide logistics in the areas of fleet,
fuel, construction and inventory and asset management in accordance with HI and
donor policies and regulations. The Logistics Managers will oversee the
warehouses, inventory control, material handling, fleet and fuel,
transportation. They hire, train and evaluate employees, and ensure overall
coordination between the head office and the field bases. The manager may
prepare reports for upper management; negotiate shipping and supplier costs,
and work to improve the efficiency of the company’s supply chain.

The Logistics
Manager will be a key player in the reworking of the positioning of logistics
at HI and the assertion of the principle of the professional channel. S/he will
participate actively in the phased re-organisation of HI Uganda in the field as
part of the ROOTS project, including the Logistics Department.

Key Duties and Responsibilities:

Strategy and
steering

• Steers logistics strategy and functioning through the active
  promotion of HI’s institutional policy and the optimisation of our
  resources
• STRATOP: contributes towards the drafting, revision and
  implementation of operational strategy (stratop) within his/her scope of
  responsibility;
• RISKS: produces and updates the risk map covering his/her scope of
  responsibility; proposes and implements risk mitigation measures;
• INCIDENTS: contributes to incident reporting within his/her scope of
  responsibility;
• INDICATORS: produces, compiles and analyses dashboard data and key
  performance indicators for the department;
• REPRESENTATION: represents HI externally on logistics matters
  concerning his/her geographical area (e.g. forums, operational and
  strategic alliances); ensures the development of local partnerships
  necessary to the development of his/her area of activity.

Standards and
Accountability

• STANDARDS: ensures respect and application of HI standards for the
  whole of his/her professional sector, with regard to policy, processes and
  tools
• LOCAL ADAPTATION: adapts and contextualises these standards
  according to specific national and local characteristics;
• INTERNAL CONTROL: oversees internal control for his/her whole area
  of responsibility;
• ACCOUNTABILITY: guarantees compliance with and application of
  institutional donor rules on all the projects implemented within his/her
  scope of responsibility;

Operational
logistics management

• Diagnosis phase – Context analysis:

–                 
Identifies
regulatory requirements (donors, transport, customs, etc.);

–                 
Analyses
the logistical context of the programme (Logistics Capacity Assessment,
Logistical issues chart);

–                 
Analyses
the logistical context of the projects (ICQ, Log performance);

–                 
Evaluates
the capacities of available and mobilisable resources (human and material).

• Design phase – Resources planning:

–                 
Designs
an adapted logistics chain for each project ( costs, quality, lead times);

–                 
Contributes
towards the development of the project’s activities timeline;

–                 
Helps
define the material resources needed to ensure the feasibility of the project;

–                 
Defines
the impact of logistical requirements on the budget ( log. support);

–                 
Defines
the impact of project requirements on the budget;

–                 
Anticipates
derogations;

–                 
Structures
the human resources concerned by logistics.

• Launch phase – Supply planning:

–                 
Defines
supply plans and purchasing strategy;

–                 
Plans
all the means necessary for the movement of goods over the project period;

• Implementation phase – Coordination:

–                 
Adjusts
the supply plan after every project review;

• Closure phase

–                 
Manages
the sending back of archives to HQ;

–                 
Takes
part in the return/donation of equipment;

–                 
Takes
part in the preparation of donor reports;

Professional
channel development

• Leads the professional development of the logistics sector within
  his/her scope and helps to do so
• for the organisation as whole
• Contributes towards the professional development of the Logistics
  sector globally (community of practice);
• Develops a pool of local talent (carries out technical interviews
  with the candidates and formulates recommendations; identifies training
  needs).

Emergency
preparedness and response

• Is responsible for providing appropriate support to emergency
  responses occurring within his/her geographical scope
• Takes part in analysing the capacity of his/her programmes and teams
  to respond to emergencies;
• Contributes towards identifying preparedness measures in liaison
  with HQ’s Emergency Division; implements these measures;
• In the event of an emergency response, mobilises and adapts his/her
  department and its processes: size of the team, line-management,
  coordination and communication mechanisms, ARCI, reporting, etc.;
• Strengthens external coordination with colleagues from other
  organisations.

Management

• Assumes the role and stance of manager with regard to his/her staff:
• Fosters a team spirit and team works to ensure the necessary
  synergies between the divisions. Encourages the exchange of practices
  within and between divisions;
• Contributes towards the professional development of his/her team
  members: sets individual objectives, ensures that the know-how and
  motivations of his/her staff meet the organisation’s needs;
• Provides individual and collective recognition
• Develops his/her staff‘s ability to work autonomously
• Embodies and transmits HI’s values, ensures respect of its code of
  conduct and institutional policies and is vigilant with regard to expected
  attitudes and individual and collective behaviours.

Qualifications, Skills and Experience:

• The applicant for the Humanity & Inclusion Logistics Manager job
  placement must hold a Bachelor’s Degree in Logistics, Supply Chain
  Management, Business Administration, or related field. Preferred –
  Master’s Degree
• Five years of progressive experience in operational/logistics
  management.
• Understanding of Institutional frameworks (policies, directives,
  standards), Humanitarian principles and the Humanitarian environment
• Knowledge of Donor frameworks and rules
• Command of English
• Command of IT tools (including advance-level Excel and Word
• Practice of logistics professions in a humanitarian environment
• Team leading and mobilisation

Personal Qualities:

• Good reaction capacities
• Organised
• Rigorous
• Autonomous
• Solution-oriented
• Adaptable
• Excellent interpersonal skills
• Able to manage stress
• Able to work as part of multi-cultural and multi-disciplinary teams
• Engaged
• Anticipative

Conditions:

Starting Date: February 03rd 2020

Length of contract: 1-year renewable

Gross Salary:
UGX 5,782,342

Humanity and
Inclusion is an Equal Opportunity Employer. We encourage females and persons
with disabilities to apply to become a part of our organization. HI does not
solicit funds in exchange for employment opportunities.

How to Apply:

If you feel you meet
the requirements, please send an updated CV (3 pages max, including three
professional referees current and/or past line managers) with a cover letter to
HR department at recruitment@uganda.hi.org with the subject: Logistics Manager
Application

Deadline: Friday 6th December 2019 by 5:00pm

NB: Any
efforts to influence the recruitment process will lead to automatic
disqualification.

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