Job Title: Human Resource & Administration Officer Organisation: Welthungerhilfe (WHH)…
Several Data Entry Jobs – Child Sponsorship & Systems Assistants – World Vision Uganda
Job Title: Child Sponsorship & Systems
Assistant
Organization:
World Vision Uganda
Duty Station: Uganda
Report to:
Programme Manager
About US:
World Vision Uganda
is a Christian relief, development and advocacy non-government organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 82 districts in Uganda
implementing projects in health & nutrition, water, sanitation &
hygiene (WASH), livelihoods & community resilience, education and child
protection. World Vision (WV) is committed to the protection of children and
adult beneficiaries from exploitation and abuse and will not employ people
whose background is not suitable for working with the beneficiaries above. All employment is conditioned upon the
successful completion of all applicable background checks, including criminal
record checks where possible.
Job Summary:
The Child Sponsorship & Systems Assistant
will Effectively Coordinate and
Provide Technical support to Cluster Sponsorship Operations within the
partnership standards for child wellbeing
Key Duties and Responsibilities:
- Management of Child Sponsorship Systems
- Manage Sponsorship systems both Technical and Business processes
within partnership guidelines. - Carry out timely system upgrade, maintenance and provide timely
feedback on Child Sponsorship systems requested by NO and GC/SOs. - Support Staff and partners on utilization of the horizon mobile
phone and any other new gadgets. - Support the Cluster/ AP with IT related issues (Cluster IT Focal
Persons) - Carry out system data quality audit (RC Bio data, monitoring field,
and participation and GN implementation). - Coordination of Child Sponsorship operations
- In a timely manner, ensure entry of quality child data and SO
communications (queries, GN, mails, child monitoring, and participation)
into Child Sponsorship systems. (100% data entered for all RCs). - Generate, compile, analyze and submit monthly systems and Child
Wellbeing reports to management. - Analyze variance reports, Child Status Reports, Project reports and
guide the Programme/ cluster team in utilizing information for effective
and efficient sponsorship operations - Coordinate periodic mailing of APR and Christmas Cards.
- Ensure quality assurance of all sponsorship operations indicators.
- Identify and build capacity of Staff and partners in child
sponsorship operations. - Coordinate with the CSDF and develop an annual integrated monitoring
plan. - Effectively manage and track all RC and family Participation in WV
Programs through implementation of the annual integrated monitoring plan
in line with the sponsorship standards - Support SOOs in Community engagement and sensitizations on
Sponsorship model - Manage Communication and Sponsor Relations
- Coordinate communication between sponsors and RCs for the AP
- Communicate with Support office in compliance with sponsorship
standards (timely notification on anticipated delays and reasons to
justify) - Develop, monitor, and implement the established checks and controls
for sponsor information in line with the child sponsorship standards - Monitor and advise staff on Child Sponsorship communications from
Cluster to NO/SOs. - Expeditiously follow up on all Sponsorship communications from NO
and SOs to the allocated APs with the SOO and CSDF. - Perform an intermediary role on critical communications between
allocated APs and NO/SOs. - Management of Sponsorship Initiatives
- Effectively manage implementation of Partnership initiatives (CDPCs,
Sponsorship 2.0, and Digital Story Teller) in line with the partnership
guidelines and timeframes. - Develop AP initiative Implementation Plan and roll out as per NO
timelines. - Effectively manage implementation of initiative(s) as per plan and
report on progress, recommendations within partnership guidelines. - Train, coach and mentor staff and partners on the initiative and
follow-up on utilization of the initiative. - Provide technical support to Staff and partners on the initiatives
- Follow up with staff and Partners to ensure 100% return on
investment of CDPCs materials, horizon mobile phones, and digital story
teller materials through 100% utilization of the systems for the intended
objectives. - Management of external engagements with SOs
- Ensure quality and timely Communications between Cluster, NO and
SOs. - Establish and coordinate timely delivery and dispatch of messages/
correspondences - Manage Sponsor visits to their sponsored children in Uganda in line
with child Sponsorship standards. - Arrange for the visits (Organize all logistic needs).
- Attend to Sponsors and follow up on child and adult safe guarding
issues, submit sponsor visit report. - Document and share with Programme key findings from sponsor visits,
recommendations and opportunities - Child and Adult Safe Guarding
- Ensure that Videos and photos being sent to NO, SOs/GC have consent
forms signed by guardian/parents. - Ensure all RCs have a signed consent form on file.
- Organize the internal child and adult safe guarding committee
meetings at the cluster offices. - Monitor the wellbeing and child abuse cases and report any
violations in accordance with the child and adult safe guarding policy and
guidelines - Ensure child and adult safe guarding compliance standards at the
cluster/AP.
Qualifications, Skills and Experience:
- The ideal applicant must hold a University Degree information
Technology, Statistics or any other related field. - At least three years of experience and knowledge in data entries, analysis
and data base management are added advantage. - At least three years of experience in Computer systems support and Field
engagements - Computer skills in Windows, MS Excel, Word, publisher and power
point - Database management
- Computer literate
- Motorcycle riding is an added advantage
How to apply:
All suitably
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
Deadline: 6th December 2019 at 5:30 pm
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