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USAID QED Group Jobs – Administrative Assistant
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Job Title: Administrative Assistant
Organization: QED Group, LLC
Project: USAID/Uganda
Monitoring, Evaluation and Learning Project
Monitoring, Evaluation and Learning Project
Duty Station: Kampala, Uganda
Reports to: Director
of Finance and Administration
of Finance and Administration
About QED:
The QED
Group, LLC is a full-service international development firm that
provides practical solutions to social problems through sound
analysis, proven management techniques, and creative implementation. We focus
our efforts on two core practice areas: Monitoring & Evaluation and
Knowledge Management. We work with U.S. agencies and overseas governments,
international donors, private-sector clients, and PVOs/NGOs in more than 80
countries around the world. Key clients include USAID, the U.S. Department of
State, the Centers for Disease Control and Prevention, the U.S. Department of
Agriculture, and the U.S. Trade and Development Agency.
Group, LLC is a full-service international development firm that
provides practical solutions to social problems through sound
analysis, proven management techniques, and creative implementation. We focus
our efforts on two core practice areas: Monitoring & Evaluation and
Knowledge Management. We work with U.S. agencies and overseas governments,
international donors, private-sector clients, and PVOs/NGOs in more than 80
countries around the world. Key clients include USAID, the U.S. Department of
State, the Centers for Disease Control and Prevention, the U.S. Department of
Agriculture, and the U.S. Trade and Development Agency.
About USAID Project:
The
USAID/Uganda Monitoring, Evaluation and Learning project (Learning Contract) is
the five-year organizational program support vehicle through which USAID/Uganda
will pursue realizing its development objectives within the complicated and
shifting Ugandan development context. The purpose of the Learning
Contract is to provide monitoring, evaluation and learning support services and
build capacity of USAID/Uganda to implement USAID’s Collaborating, Learning,
and Adapting methodology to strengthen the implementation of USAID/Uganda’s
Country Development Cooperation Strategy and enhance USAID’s organizational
effectiveness.
USAID/Uganda Monitoring, Evaluation and Learning project (Learning Contract) is
the five-year organizational program support vehicle through which USAID/Uganda
will pursue realizing its development objectives within the complicated and
shifting Ugandan development context. The purpose of the Learning
Contract is to provide monitoring, evaluation and learning support services and
build capacity of USAID/Uganda to implement USAID’s Collaborating, Learning,
and Adapting methodology to strengthen the implementation of USAID/Uganda’s
Country Development Cooperation Strategy and enhance USAID’s organizational
effectiveness.
Job Summary: The Administrative
Assistant will serve as a vital support to the operations team. He/she will
work to ensure the office runs smoothly by managing office supply requests,
conference room scheduling, logistics for domestic travel/workshops, making
copies, requesting quotes and other tasks as necessary.
Assistant will serve as a vital support to the operations team. He/she will
work to ensure the office runs smoothly by managing office supply requests,
conference room scheduling, logistics for domestic travel/workshops, making
copies, requesting quotes and other tasks as necessary.
Key Duties and
Responsibilities:
Responsibilities:
- Maintain office inventory, tracking purchase
date and amount, condition, location of all non-expendable assets - Maintain inventory for expendable office
supplies, taking requests monthly from staff and ensuring stock is
monitored - Making domestic travel arrangements for all
staff (lodging reservations, flight reservations etc.) - Copying and scanning office documents as
needed including finance documents, workshop/meeting agendas, etc. - Request, review and analyze quotes,
compiling documentation and sending it for approval - Supervising the cleaning staff, ensuring the
office is well cleaned and tidy - Collecting staff time sheets, checking for
accuracy and submitting to finance for processing
Qualifications, Skills and
Experience:
Experience:
NOTE: All applicants must address each
selection criterion detailed below with specific and comprehensive information
supporting each item.
selection criterion detailed below with specific and comprehensive information
supporting each item.
- The applicant
should hold a college degree in finance, accounting, economics, political
science, or social sciences with some focus on accounting. - At least three
years of progressively responsible experience in the public sector or the
NGO community and at least two years focusing on financial accounting. - Language
Requirement: Must be fluent in the English language. - Knowledge and
familiarity with Ugandan society economy and government structure,
particularly financial systems. - Must be familiar
with the principles of management in a broad range of administrative
activities (financial, organizational, procurement, records) as well as
basic principles of working with local government institutions. - Excellent
interpersonal and computer skills are required
How to Apply:
Please
submit your CV and cover letter expressing interest to qed.uganda.recruitment@gmail.com.
Only qualified applicants will be contacted.
submit your CV and cover letter expressing interest to qed.uganda.recruitment@gmail.com.
Only qualified applicants will be contacted.
For
More Ugandan Jobs, Please Visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline
More Ugandan Jobs, Please Visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline
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