Job Title: Administrative Assistant (No Experience UN High School…
Administration Jobs – Receptionist at Terrain Plant (TPL)
Job Title: Receptionist
Organisation: Terrain
Plant (TPL)
Plant (TPL)
Duty Station: Kampala, Uganda
About US:
Formed in 1998, Terrain Plant has
established itself as one of Uganda’s most reputable suppliers of quality
Generators, Construction and Industrial Equipment, in addition to highly
professional after sales service. In 2009, Terrain Plant was listed #6 in the
Top 100 Mid-Sized Companies for Uganda. While they didn’t opt to be included in
the 2010 Top 100 survey, they did so again in 2011, maintaining their status as
one of the most predominant Mid-Sized Companies in Uganda. TPL supplies robust
and efficient equipment that have stood the test of time in tough African
conditions.
established itself as one of Uganda’s most reputable suppliers of quality
Generators, Construction and Industrial Equipment, in addition to highly
professional after sales service. In 2009, Terrain Plant was listed #6 in the
Top 100 Mid-Sized Companies for Uganda. While they didn’t opt to be included in
the 2010 Top 100 survey, they did so again in 2011, maintaining their status as
one of the most predominant Mid-Sized Companies in Uganda. TPL supplies robust
and efficient equipment that have stood the test of time in tough African
conditions.
Job Summary: The Receptionist
will attend all incoming and outgoing fax and direct to the respective
employees. The Receptionist will also be
responsible for providing secretarial, clerical and administrative support in order to ensure that municipal services are
provided in an effective and efficient manner.
will attend all incoming and outgoing fax and direct to the respective
employees. The Receptionist will also be
responsible for providing secretarial, clerical and administrative support in order to ensure that municipal services are
provided in an effective and efficient manner.
Key Duties and Responsibilities:
- Process
all incoming, outgoing calls and inter office calls and keep message for
the respectively employee according to request/direction given. - Attend
all incoming and outgoing fax and direct to the respective employee - Responsible
for arrangement and filing of all documents and give directives to all
guests and customers in the company area. - Responsible
for keeping and assisting on various Company internal forms are in place,
proper filled and signed by required Managers - Cooperate
with office attendant on arranging Company meeting place and any
refreshment required. - Work
in liaison with the Storekeeper on making sure offices stationary are
available. - Responsible
for arrangement, documentation and filling of all documents - Type
letters, minutes, various documents and reports and handle confidential
and sensitive information. - Ensure
that office working tools (stationeries) are in good order. - Maintain
a register detailing records for incoming and outgoing mails and files. - Communicate
information by typing, sending and receiving emails/faxes. - Keep
diaries and make appointments for and on behalf of the company managers
and employees. - Organize
and follow up on travel and related logistics for meetings, field visits,
and any other programs of the managers and employees. - Attend
and register to all visitors by directing them to the respective offices
and Assist them to take message where necessary/ Forward messages to
appropriate offices. - Report
any bad events occurring in his/her place of work and ensure that the
reception area is clean and tidy all times. - Regularly
check meeting rooms, ensuring that they are clean, tidy and ready for us. - Ensure
that any messages are delivered promptly.
Qualifications, Skills and Experience:
- The
ideal candidate should hold a Diploma in front office management
/Secretarial or its equivalent from a recognized Institution. Possession of a Degree / diploma in
business Administration is an added advantage. - At
least two years’ experience in a well-established company - Highly
computer literate i.e. proficient in spreadsheets, word processing, and
database management - Working
knowledge of Tally shall be an added
advantage, - Fluent
in both spoken and written English - Self-motivated,
innovative, trustworthy and sound work ethics - Excellent
interpersonal and communication skills - Pleasant
disposition and has a presentable personality - Multitasking
abilities - Excellent
organizational and Planning skills - Ready
to work under high pressure
NB: Ladies
are particularly encouraged to apply.
are particularly encouraged to apply.
How to Apply:
All suitably qualified and
interested candidates should send their updated CVs only to: steve@terrainplant.com
interested candidates should send their updated CVs only to: steve@terrainplant.com
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