Job Title: Human Resource & Administration Officer Organisation: Welthungerhilfe (WHH)…
Non-profit Careers – Corporate Services Director at Marie Stopes
Job Title: Corporate Services Director
Organization: Marie Stopes
Duty Station: Kampala, Uganda
Reports to: Country Director
About MSI:
Marie Stopes International
exists to bring quality family planning and reproductive healthcare to the
world’s poorest and most vulnerable people. We’ve been delivering family
planning, safe abortion, and maternal health services for over 35 years.
Millions of women worldwide turn to us for help each year, whether in limiting
the size of their families, or avoiding dangerous complications in pregnancy or
unsafe abortion.
exists to bring quality family planning and reproductive healthcare to the
world’s poorest and most vulnerable people. We’ve been delivering family
planning, safe abortion, and maternal health services for over 35 years.
Millions of women worldwide turn to us for help each year, whether in limiting
the size of their families, or avoiding dangerous complications in pregnancy or
unsafe abortion.
Job Summary: The Corporate Services Director is a
strategic leader responsible for the design, development, delivery and
monitoring of corporate support services including: Human resources and
internal communications; logistics and procurement of products and services;
information and knowledge management; and workplace environment for safety,
security and productivity. The incumbent ensures that compliance with MSI
Uganda, MSI global and donor guidelines and regulations are included in all
staff responsibilities. She/he will steer the use and integration of technology
across all corporate support functions to increase transparency, effectiveness
and value for money.
strategic leader responsible for the design, development, delivery and
monitoring of corporate support services including: Human resources and
internal communications; logistics and procurement of products and services;
information and knowledge management; and workplace environment for safety,
security and productivity. The incumbent ensures that compliance with MSI
Uganda, MSI global and donor guidelines and regulations are included in all
staff responsibilities. She/he will steer the use and integration of technology
across all corporate support functions to increase transparency, effectiveness
and value for money.
Key Duties and Responsibilities:
1. Leadership of four separate but linked service teams: Procurement
and logistics; Information Communication Technology (ICT); Human Resources (HR);
and Administration.
and logistics; Information Communication Technology (ICT); Human Resources (HR);
and Administration.
- Maintenance
of good working conditions leading to safety and security in the work
place in - relation
to MSI’s duty of care to its workforce. - Clear
and inspirational leadership to create a mutually supportive, motivated
and trusted team developing individual and collective strengths while
understanding the limits of their respective authority areas . - Day
to day management and supervision for excellent planning and
accountability to MSI Uganda’s other departments - Clear
internal and external communication plans and practices - Ensure
effective systems for individual performance management to nurture skills
and address weakness implemented across the organisation - Budget
oversight and management of staff to ensure adherence to critical policies
and procedures
2. Oversight and management of risks associated with these service
areas, including policies, contracts, procurement practice, HR liabilities:
areas, including policies, contracts, procurement practice, HR liabilities:
- In
charge of negotiating key legal and other contracts, ensuring terms and
conditions mitigate MSI Uganda risk and comply with internal and donor
requirements - Final
oversight of all legal agreements and contracts (such as rent, employee
contracts, goods and services) - Mapping
and action planning for timely management of all legal agreements - In
charge of the development, roll out and activation of policies in line
with MSI Uganda’s vision, mission and values - Tracking
and review of all legal agreements and contracts - Timely
and proactive resolution of contractual negotiations and disputes
3. Realisation of efficiencies and value for money as a result of
execellent systems and procedures
execellent systems and procedures
- In
charge of monitoring and analysis of all procurement, HR, administrative,
asset management, and legal policies and procedures ensuring compliance
and efficient support services that reflect values - Communication
and dissemination of policies through execellent induction and staff
briefing activities - Establishment
of team performance objectives for each support service area to support
performance monitoring - Excellent
ICT systems realise efficiencies across the organisation
4. Maintenance of good working conditions leading to safety and
security in the work place in relation to MSI’s duty of care to its workforce.
security in the work place in relation to MSI’s duty of care to its workforce.
- Proactive
maintenance of all assets including facilities and vehicles - Self-assessment
and regular safety checks and documentation across all workplace
environments - Register
of incidents and action planning - In
charge of the development and delivery of effective training to support
staff safety
Qualifications, Skills and
Experience:
Experience:
- The
ideal candidate should preferably hold a Master’s Degree in Business
Administration, HRD, Procurement or in any related discipline - Registration
with a relevant professional body - Significant
senior management experience at a similar level (donor funded and private
sector preferred) - Proven
leadership and management skills that motivate performing teams and
encourage innovation and creativity - Possess
the ability to perform under pressure, handle heavy workloads, and meet
stringent reporting deadlines - Excellent
communication skills for negotiation and conflict resolution - Clear
ability to identify and set performance deliverables - Strategic
thinker with excellent analytical skills - Ability
to communicate effectively at all levels; Excellent verbal, written and
presentation skills - Excellent
leadership and management aptitude leading diverse teams at a distance
Personal Competencies:
- Attitude
/ Motivation: Successful
performance at MSI is not simply defined in terms of ‘what’ people
achieve, but equally is about ‘how’ people go about their jobs and the
impact that they have on others. We encourage and expect all team members
will demonstrate the following behaviours: - Initiative: Thinking ahead and taking action to make
the most of opportunities by finding the optimum solution - Innovative: Thinking creatively and outside of
the box so that ideas generated create a positive outcome - Effective Communication: Communicating through active listening and good questioning
techniques, using appropriate body language, ensuring information is clear
and concise. - Responsive: Being responsive to changing
priorities and demands - Working Efficiently: Planning, prioritising and organising
work to ensure work is accurate and deadlines are met - Sharing Information: Sharing information and knowledge
whilst maintaining confidentiality - Focus on Learning: Taking responsibility for keeping
knowledge and skills updated and for seeking opportunities to develop
further - Commitment: Awareness and understanding of goals,
vision and values and how your role impacts on this and going the extra
mile to meet role requirements - Self –Driven: Drive and determination to deliver
results - Accountable: Taking responsibility for appropriate
decisions that you make, and the actions and behaviour you demonstrate - Embracing Change: Openness to embracing change within
the organisation and being able to adjust plans/activities accordingly - Motivated: Motivation towards achieving quality
results to maximise potential - Team Player: Working as part of a team by being
supportive, flexible and showing respect for each other
How to Apply:
All candidates who wish to
join Marie Stopes are strongly encouraged to send an updated CV and cover letter
via email to: vacancies@msiu.or.ug
join Marie Stopes are strongly encouraged to send an updated CV and cover letter
via email to: vacancies@msiu.or.ug
NB: Please do not attach transcripts
Deadline: Friday 12th June, 2015
by 5pm
by 5pm
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