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Job Title:    Procurement Officer

Organization:  Marie Stopes

Duty Station:  Kampala,
Uganda

Reports to: Head
Procurement & Logistics

 

About US:

Marie Stopes Uganda
(MSU) is a Non-Government Organisation that strives to offer affordable
reproductive health services through a range of static clinics and outreaches
to communities.

 

Job Summary:  Reporting to the Head Procurement &
Logistics, the purpose of this role is to assist in the process that ensures
that all procurement of goods and services in Marie Stopes across all
activities and departments meets the standards of quality, quantity, time,
price and place.

 

Key Duties and Responsibilities:  

·       
Process
Purchase Requisition Forms (PRFs) in to Purchase Orders using INFLOW and follow
up with vendors for delivery.

·       
Organizing
and maintain computerized and hard copy procurement files according to
established filing systems.

·       
Verify
invoices and delivery notes by ensuring that they tally with the Purchase Order.

Vendor Management
Activities

·       
Maintain
pre-qualified vendor database as authorized.

·       
Correspond
with vendors regarding prices, product availability and delivery.

·       
Facilitate
in product sample approvals by the respective user department where applicable.

Operational
Procurement Activities

·       
Coordinate
and schedule meetings with vendors.

·       
Perform
procurement activities relating to review of completeness of PRFs and Request
for Quotations (RFQs).

·       
Take
minutes of procurement committee meetings.

·       
Respond
to queries directed to procurement and logistics and escalate where necessary

·       
Update
the weekly procurement tracker and share to all MSIU staff

·       
Coordinate
dispatch of supplies to the warehouse and/or to user departments

·       
Compile
Monthly procurement reports on the following;- PRF’s received, Processing Time
for PRF’s, Purchase Orders Issued, Savings made,

·       
Ensure
Compliance to MSI procurement policies and procedures

·       
Ensure
that Value for Money is achieved in all procurements handled through aggressive
negotiations, ensuring that goods / services procured are fit for purpose.

·       
Timely
processing of PRF’s received from user departments

·       
On Time
and In Full delivery of goods and services procured.

·       
Maintain
good relationships with both internal and external stakeholders

·       
Process
supplier invoices, ensuring that right and complete documentation is processed
and provided to the Administration and Finance departments to support payments.

 

Qualifications, Skills and Experience:

·       
The
applicant must hold a Bachelor’s degree in business administration, commerce,
procurement from a recognised institution of higher learning, MCIPS or working
towards MCIPS

·       
At least
three years of working experience in the same capacity in a busy organisation

·       
Attention
to detail and high level of accuracy

·       
Proficiency
in use of MS Excel, MS Word, Outlook and other computer applications

·       
Excellent
interpersonal skills, the ability to build effective working relationships at
all levels internally and externally

·       
Excellent
oral and written communication skills

·       
Excellent
report writing skills

·       
Ability
to work autonomously

·       
Ability
to work under pressure and to deadlines

 

How to Apply:

All candidates
should submit their applications through the Marie Stopes career page at the
link below.

 

Click Here

 

Deadline: 21st October 2020

 

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