Job Title: Administrative Assistant (No Experience UN High School…
UN Jobs – Human Resources Officer at United Nations Regional Service Centre Entebbe (UNRSCE)
Job Title: Human Resources Officer
Organization: United Nations
Regional Service Centre Entebbe (UNRSCE)
Regional Service Centre Entebbe (UNRSCE)
Duty Station: Entebbe,
Uganda
Uganda
Job Opening Number:
RSCE/GJO/HR-NOC/013/06/2017
RSCE/GJO/HR-NOC/013/06/2017
Reports to: Chief of Unit
Grade: NO-C
About UNRSCE:
The Regional Service Centre Steering Committee is the decision-making
body for RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
body for RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is
owned, managed and staffed by the regional missions it serves. This framework
reinforces the existing missions’ chain of command structures and lines of
authority in a manner that does not create an additional layer between
Headquarters and the regional missions. It also ensures that staffing for RSC.
owned, managed and staffed by the regional missions it serves. This framework
reinforces the existing missions’ chain of command structures and lines of
authority in a manner that does not create an additional layer between
Headquarters and the regional missions. It also ensures that staffing for RSC.
Key Duties and
Responsibilities: Within delegated
authority, the Human Resources Officer will carry out the following duties:
Responsibilities: Within delegated
authority, the Human Resources Officer will carry out the following duties:
- Provides
guidance and direction to the Allowance & Payments or Benefits
& Entitlements Service Delivery area consisting of 12 Service Lines. - Provides
advice and support to managers and staff on human resources related
matters. - Prepares
and submits special reports and participates and/ or leads special human
resources projects. - Stays
abreast with developments in various areas of human resources. - Provides
advice on interpretation and application of policies, regulations and
rules. Reviews and provides advice on exceptions to policies, regulations
and rules. - Administers
and provides advice on salary and related benefits, travel and social
security entitlements in full compliance with the staff rules and
regulations. - Determines
and recommends benefits and entitlements for staff on the basis of
contractual status. - The
jobholder also reviews policies and procedures and recommends changes as
required. - Reviews
and recommends level of remuneration of consultants. - Supervises
and monitors the work of the Human Resources Assistants in carrying out
all human resources administrative transactions, including
preparation of personnel actions, maintenance of staffing tables and
processing of contracts. - Prepares
staff members’ entitlements including claims, daily subsistence allowance,
mission subsistence allowance for Government Provided Personnel and
Individual Uniformed Personnel, volunteer living allowance and any other
allowances for payments in conformity and adherence to applicable
United Nations policies, particularly staff rules, financial regulations
and ST/AI issuances or practices, IPSAS policy framework etc. - Processes
the entitlements, benefits and payroll for international and national
civilian staff and non-staff on behalf of the Client Missions and/ or
RSCE, as well as claims for official travel and expense reimbursements. - Manages
the Service Line as appropriate in the business processes related to
payroll, leave entitlements, contract extensions, other
entitlements, separations and final payments for civilian staff, non-staff
and uniformed personnel. - The
incumbent also processes the on-boarding, travel arrangements, payment of
settling-in grants, check-in, check-out and separation activities for
civilian staff, uniformed personnel and non-staff, as well as the
installation and repatriation of recognized dependents. - Monitors
and evaluates the effectiveness of related guidelines, staff rules, HR
rules and regulations, practices and procedures, and makes
recommendations through the Service Line Manager where necessary. - Ensures
accurate processing of entitlements and benefits of international staff
members in the RSCE, such as Personnel Administration of contracts,
Personnel administration of movements, Time management and
Separations. - Provides
advice to internal and external clients on benefits and entitlements,
Staff rules and regulations and HR guidelines and promotes a collaborative
and client-oriented approach. - Determines,
certifies and processes financial entitlements related
appointments, reassignments, ongoing entitlements and salaries - Ensures
accurate and complete submission of claims and entitlements - Reviews
and recommends revision to HR policy guidelines relating to benefits and entitlements
as deemed necessary. - Performs
HR administration of benefits and entitlements in Umoja in line with the
delegation of authority. - Reviews
and scrutinizes completeness of documentation supporting invoices and
payment request, as well as advising Vendors, Procurement, Self
Accounting Units (SAUS), Receiving & Inspection (R&I), etc. any
missing documentation or anomalies that may delay payment. - Measures
performance against established Key Performance Indicators (KPIs). - Prepares
and issues Letters of Appointment (LoA) and PAs; Coordinate
clearances with HQ and Civilian Pre-deployment Training (CPT) with
Brindisi. - The
jobholder also processes check-in and check-out; arrange travel, prepares
PT8, issues tickets on appointment and separation and processes assignment
grants, relocation grants and DSA payments. - Processes
contract extensions, leave, salary entitlements and allowances for
international civilian staff - Raises
TA and arranges tickets; Updates profiles in FSS; Prepare MOPs for MOVCON - Guides
staff on responsibilities, code of conduct and procedures associated with
entitlements. - Provides
general office support services; drafts and/ or processes a variety of
correspondence and other communications. - Sets
up and maintains reference files/ records (electronic and paper) - Conducts
research on a range of HR related issues and assists in the preparation of
notes/ reports. - Maintains
automated database containing HR related statistics and prepares periodic
reports. - Offers
support in the preparation of necessary documentation for
distribution to the Service Line and the Client Missions - Performs
other duties as required.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the United Nations
Regional Service Centre Entebbe (RSCE) Human Resources Officer job should
hold an Advanced University
Degree, preferably in the field of human resources management, business or
public administration, finance, social sciences, education or in a
related field is required. An additional recognized certificate or diploma
in Human Resources Management is a requirement. - A
first-level university degree in combination with an additional two (2)
years of qualifying experience may be accepted in lieu of the
advanced university degree. An additional recognized certificate or diploma
in Human Resources Management is a requirement. - For
holders of a Master’s Degree, at least five (5) years of progressively
responsible professional experience in human resources management,
administration or related area within a national and / or an international
Organization is required. - In
case of a Bachelor’s Degree a minimum of seven (7) years progressively
relevant professional experience in human resources management,
administration or related area within a national and / or an international
Organization is required. - Significant
experience working in human resources management within an international
organization or non-governmental organization – in a conflict or
post-conflict setting is desirable. - Prior
experience with human resources systems and management in an international
setting is desirable. - Previous
experience in a shared service center is desirable. - Languages: Fluency in English
or French, (both oral and written) is required; knowledge of the other is
desirable.
Personal Competencies:
- Professionalism: Knowledge of human resources
policies, practices and procedures and ability to apply them in the
Service Line. Staff Rules and Regulations, respective administrative
instructions and information, human resources policies, process pre-requisites,
standard operating procedures. Shows pride in work and in achievements;
demonstrates professional competence and mastery of subject matter; is
conscientious and efficient in meeting commitments, observing deadlines
and achieving results; is motivated by professional rather than personal
concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Takes responsibility for
incorporating gender perspectives and ensuring the equal participation of
women and men in all areas of work. - Planning
& Organizing:
Develops clear goals that are consistent with agreed strategies;
identifies priority activities and assignments; adjusts priorities as
required; allocates appropriate amount of time and resources for completing
work; foresees risks and allows for contingencies when planning; monitors
and adjusts plans and actions as necessary; uses time efficiently. - Client
Orientation:
Considers all those to whom services are provided to be “clients” and
seeks to see things from clients’ point of view; Establishes and maintains
productive partnerships with clients by gaining their trust and
respect; Identifies clients’ needs and matches them to appropriate
solutions; Monitors ongoing developments inside and outside the clients’
environment to keep informed and anticipate problems; Keeps clients
informed of progress or setbacks in projects; Meets timeline for delivery
of products or services to client.
NB: The United Nations
does not charge a fee at any stage of the recruitment process (Application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts.
does not charge a fee at any stage of the recruitment process (Application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably qualified and interested Ugandan candidates should send
their applications with the following documents:
their applications with the following documents:
- The United Nations Personal History form
(P-11), Download Here; This should be signed - Copies of academic certificate (s) and/or
High School Diploma - Latest performance evaluation report (for
internal UN Candidates)
The applicants with the completed documents are strongly encouraged to
apply via e-mail and must include the Vacancy Announcement Number (check
beginning of this advert) and Job Title to: rsce2-recruitment@un.org
apply via e-mail and must include the Vacancy Announcement Number (check
beginning of this advert) and Job Title to: rsce2-recruitment@un.org
Deadline: 30th July 2017
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