Job Title: Human Resource & Administration Officer Organisation: Welthungerhilfe (WHH)…
Finance & Administration Manager Non-profit Jobs – International Committee of the Red Cross (ICRC)
Job Title: Finance & Administration Manager
Organization: International
Committee of the Red Cross (ICRC)
Committee of the Red Cross (ICRC)
Duty Station: Kampala,
Uganda
Uganda
About US:
The International Committee of the Red Cross (ICRC) is a neutral and
independent international humanitarian organisation, which assists and protects
victims of armed conflicts and other situations of violence.
independent international humanitarian organisation, which assists and protects
victims of armed conflicts and other situations of violence.
Job Summary: The Finance
& Administration Manager is charged with the set-up and management of the
administrative structure of the ICRC delegation in Kampala, Uganda. The
incumbent is accountable for the integrity of the financial and analytical
accounting, as well as for reporting. The jobholder manages all financial
resources and administrative aspects of the country organization. Is the
financial and economic advisor to the department heads, providing essential
management support to the entire structure. The function plays a vital role in
running the office in an efficient manner, contributing to the smooth
implementation of ICRC’s humanitarian operations.
& Administration Manager is charged with the set-up and management of the
administrative structure of the ICRC delegation in Kampala, Uganda. The
incumbent is accountable for the integrity of the financial and analytical
accounting, as well as for reporting. The jobholder manages all financial
resources and administrative aspects of the country organization. Is the
financial and economic advisor to the department heads, providing essential
management support to the entire structure. The function plays a vital role in
running the office in an efficient manner, contributing to the smooth
implementation of ICRC’s humanitarian operations.
Key Duties and
Responsibilities:
Responsibilities:
Financial Management:
- Responsible for the financial management
of the ICRC Uganda delegation reviewing and enforcing internal rules and
ensuring strict compliance - Mentors, trains and coaches all staff on
financial regulations including briefings for all incoming staff. - Administers the delegation’s funds,
verifies and approves requisitions and expenses within budget - Prepares and conducts monthly financial
meetings with Heads of departments on expenditure and forecasts - Submits quarterly reports on expenditure
and forecasts to the Finance department at Headquarters - The jobholder will report and give
feedback to the audit department on monthly accounting queries - Ensures appropriate use of Time Reporting
system by all users and coaches those who require assistance - Oversees the activities of cash,
liquidity, movements, and forecasts - Oversees relations with authorities and
financial institutions. - Prepare, present and defend the annual
budget for the country - Responsible for ensuring follow up and
action of audit corrective measures - Responsible for all administration
databases for accounting, budgeting, payroll, insurance, etc - Consolidates “financial aspect of the
operational risks” and any breach of compliance with financial impact.
Financial Reporting:
- Responsible for the monthly, quarterly and
annual financial reports. - Prepares and presents analytical analysis
on a quarterly basis to heads of departments. - Conducts quarterly Budget reviews vis-a-
vis expenditure and advises operational departments. - Preparing and disseminating reports on
environmental protection measures
Administration Team management: Supervises, supports and
manages the administration team (finance, human resource, travel, IT/Radio and
premises and accountant of the upcountry office).
manages the administration team (finance, human resource, travel, IT/Radio and
premises and accountant of the upcountry office).
HR management:
- Actively participates in the management of
employment conditions (work contracts, remuneration systems, etc) - Oversees the application and adherence to
internal regulations and is involved in the formulation - Participates in recruitment process and
ensures adherence to the institutional policies and guidelines - Participates in approval for promotions,
external trainings, sanctions and dismissals - Supervise management of all legal matters
in consultation with the institution lawyer - Ensures equity in the annual appraisal
exercise.
Premises management:
- Analyses and validates accommodation
policy in compliance with financial standards and the real estate market - Identifies appropriate premises (offices,
residences) in safe and secure environments - Negotiates lease agreements for premises
and establishes agreements in line with regulations. - Supervises staff responsible for
maintenance and construction works in all ICRC premises - Responsible for inventory of all furniture
& equipment and submits annual valuations for insurance purposes - Maintains regular contacts with outsourced
companies providing services e.g. security, fumigation, etc. - Ensures environmental protection measures
are put in place and monitored closely.
IT files:
- Supervises the IT and radio staff
- Supervises attribution and maintenance of
IT/ IS equipment within the Delegation - The jobholder approves all orders and
purchase of IT and radio equipment - Ensures relevant licences for radio and
satellite equipment are valid.
Hospitality management:
- Handles insurance claims on any losses of
staff property during travels. - Holds administrative briefings for all new
staff (local and expatriate).
Other responsibilities:
- Management of the insurance database while
guiding other departments - Acts as the main liaison with the
institution Lawyer for all legal matters
Qualifications, Skills and
Experience:
Experience:
- The applicant for the International
Committee of the Red Cross (ICRC) Finance & Administration Manager job
opportunity should preferably hold an honours degree from a recognized
university in Commerce/Finance/Business Administration with a bias in
accounting. - Professional qualification in accounting (including
but not limited to ACCA, CPA among others) - At least five to six years of related work
experience in a similar field - Excellent command of written and spoken
English, French an asset - Confirmed team leadership and
communication skills - Proficient computer skills, especially in
spreadsheets and PowerPoint a Confirmed analytical skills - Excellent organizational, and management
skills - High sense of responsibility and ability
to take initiative and work independently - Highly flexible and high level of tolerance
- Excellent interpersonal skills
- Age: Above 30 years
How to Apply:
All qualified and interested candidates should send their handwritten
applications with a detailed CV indicating email and phone contacts, copies
(not originals) of academic and work certificates, indicating a minimum of two
professional referees clearly marked “Finance & Administration Manager” and
addressed to the Administrator in a sealed envelope should be delivered to the
following address: ICRC Kampala Office on Plot 8, John Babiiha Avenue, Kololo,
P.O. Box 4442, Kampala. Uganda. Please register your application with the
Receptionist (or Security guard, during out of office hours) and receive a
reference number for tracking your application.
applications with a detailed CV indicating email and phone contacts, copies
(not originals) of academic and work certificates, indicating a minimum of two
professional referees clearly marked “Finance & Administration Manager” and
addressed to the Administrator in a sealed envelope should be delivered to the
following address: ICRC Kampala Office on Plot 8, John Babiiha Avenue, Kololo,
P.O. Box 4442, Kampala. Uganda. Please register your application with the
Receptionist (or Security guard, during out of office hours) and receive a
reference number for tracking your application.
Deadline: Friday, 21st
July 2017
July 2017
NB: If you have not heard
from us by 4th August 2017, please consider your application unsuccessful.
from us by 4th August 2017, please consider your application unsuccessful.
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