Job Title: Administrative Assistant (No Experience UN High School…
UN Administrative Assistant Jobs – United Nations High Commissioner for Refugees (UNHCR)
Job Title: Administrative Assistant
Organisation: United Nations
High Commissioner for Refugees (UNHCR)
High Commissioner for Refugees (UNHCR)
Position No.: 10027117
Vacancy Notice No.: 022/2017
Reports to: Associate Field
Officer
Officer
Duty Station: Uganda
Position Grade: GL4
About UNHCR:
The Office of the United Nations High Commissioner for Refugees was
established on December 14, 1950 by the United Nations General Assembly.
UNHCR’s mandate under the Statute of the Office of the United Nations High
Commissioner for Refugees is to lead and co-ordinate action for international
protection to refugees; seek permanent solutions for the problems of refugees
and safeguard refugee rights and well-being. UNHCR has an additional mandate
concerning issues of statelessness, as it is given a designated role under
Article 11 of the 1961 Convention on the Reduction of Statelessness.
established on December 14, 1950 by the United Nations General Assembly.
UNHCR’s mandate under the Statute of the Office of the United Nations High
Commissioner for Refugees is to lead and co-ordinate action for international
protection to refugees; seek permanent solutions for the problems of refugees
and safeguard refugee rights and well-being. UNHCR has an additional mandate
concerning issues of statelessness, as it is given a designated role under
Article 11 of the 1961 Convention on the Reduction of Statelessness.
Job Summary: The
Administrative Assistant will provide administrative assistance to the
immediate supervisor and/or Head of the Office to ensure that routine services
and activities within the administrative domain are properly implemented. The
incumbent will receive regular guidance from his/her supervisor. As per
specific instructions, the incumbent may require liaising with other internal
or external entities, to ensure effective delivery of services and achievement
of objectives. The nature of certain personnel/administrative tasks requires
discretion and confidentiality as per UNHCR standards and practices. The
incumbent’s workload and the assignments will remain under constant scrutiny
and direction of the supervisor.
Administrative Assistant will provide administrative assistance to the
immediate supervisor and/or Head of the Office to ensure that routine services
and activities within the administrative domain are properly implemented. The
incumbent will receive regular guidance from his/her supervisor. As per
specific instructions, the incumbent may require liaising with other internal
or external entities, to ensure effective delivery of services and achievement
of objectives. The nature of certain personnel/administrative tasks requires
discretion and confidentiality as per UNHCR standards and practices. The
incumbent’s workload and the assignments will remain under constant scrutiny
and direction of the supervisor.
Key Duties and
Responsibilities: The
Administrative Assistant will undertake the following duties;
Responsibilities: The
Administrative Assistant will undertake the following duties;
- Maintain hard and electronic office files
and records; classify and code material relating to a variety of topics; - The jobholder will also search and
retrieve office files, and reproduce documentation and background material
for reference and action by the supervisor, as and when required; –
Receive, register, route correspondence and office pouch. - Maintain a follow up system
- The incumbent will draft routine
correspondence, memoranda and reports. Format more complex documents by
using the appropriate technology. - Facilitate implementation of Personnel
administrative formalities and processing of documents in relation to
official travels, leaves and movements of staff. Support staff members
with processing personnel-related documentation. - Maintain office inventory and stocks of
office supplies. Monitor the asset management track to ensure all admin
procurements and disposal of UNHCR property are done and recorded
accurately. - Support the Associate Field Officer to
monitor and record expenditure/disbursement of funds. – Following
instructions from the supervisor make logistic and administrative
arrangements for seminars, workshops, and briefings that may be required by
the Office/Division. - The jobholder may also regulate and
monitor routine provision of services and/or shifts from providers, as and
when applicable; - Monitor office/compound facilities and
equipment and in consultation with the supervisor take appropriate action
to ensure proper functioning at all time. - Perform any other responsibilities/functions
deemed necessary by the supervisor/or senior manager in order to meet the
level of the services in the organization.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the United Nations
UNHCR Administrative Assistant job placement should have competed Secondary
education or equivalent technical or commercial school with
certificate/training in Business Administration, Finance, Office
Management, Human Resources or other related field. - At least three years (for secondary
education holder) or 4 years (for certificate/training holder) of previous
job experience relevant to the function; - Good computer skills i.e. proficiency in
the use if MS office and MSRP People soft applications) - Good knowledge of UNHCR Admin and Financial
rules, procedures and processes is desired - Prior exposure to UNHCR refugee operations
and functions relating to field office administration - Completion of UNHCR learning programmes or
specific training relevant to functions of the position is an added
advantage - Fluency in English and working knowledge
of another relevant UN language or local language duty station.
How to Apply:
All interested Ugandan nationals who wish to join the United Nations
High Commissioner for Refugees (UNHCR) in the aforementioned capacity are
encouraged to click on the link below and follow the application instructions
after reviewing the job details.
High Commissioner for Refugees (UNHCR) in the aforementioned capacity are
encouraged to click on the link below and follow the application instructions
after reviewing the job details.
Deadline: 25th July 2017
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