No Experience Personal Secretary Jobs – Uganda Petroleum Institute Kigumba (UPIK)

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Job Title:      Personal Secretary
Organisation: Uganda
Petroleum Institute Kigumba (UPIK)
Duty Station: Uganda
Reports to: Institute
Secretary
About Us:
Uganda Petroleum Institute Kigumba (UPIK) was established by the Statutory
instrument No. 31 of 2011: The Universities and Other Tertiary Institutions
Acts, 2006 (Establishment of Uganda Petroleum Institute, Kigumba) in July,
2011. The mandate of UPIK is to provide a world-class education in geosciences
and petroleum engineering in order to support and advance the petroleum and
energy sectors in Uganda, East Africa and beyond.
Job Summary: The Personal
Secretary will provide professional, secretarial and administrative support in
the office of the Principal and ensure efficient and effective planning,
directing, managing and coordination of the day -to-day activities. The
Secretary will also ensure the provision of personalized secretarial and
administrative support in a well-organized and timely manner and on a variety of
tasks related to the Principal’s office. He/ She must have the ability to work
independently and in a team.
Key Duties and
Responsibilities:  
  • Perform routine Administrative/clerical/
    and Secretarial work
  • Organize facilities for meetings/workshops
    or office events in support of the Principal’s activities including
    booking venues, planning for and providing logistics like equipment,
    stationary, refreshments and other facilitation for all activities
  • Develop and maintain an up-to-date contact
    list for the Principal’s business engagements
  • Serve as the first point of contact for
    the Principal’s visitors and ensure provision of good service to them
  • Manage all front desk requirements in the
    office of the Principal courteously and responding to their inquiries professionally.
  • Responsible for Secretarial services in
    the office of the Principal and to take dictation, transcribing, editing
    and presenting accurate work.
  • Ensuring Cleanliness and orderliness in
    the Principal’s office



  • Scheduling appointments, organizing and
    maintaining documents
  • Ensuring that all correspondences in the
    Principal’s Office are appropriately filed.
  • Perform any other duties assigned by
    supervisor
Qualifications, Skills and
Experience:
  • The ideal candidate should preferably hold
    a Bachelor’s Degree (Hons) in Office Management or Secretarial Studies or
    an equivalent from a recognized Institution
  • Computer literacy skills i.e. mastery of
    Microsoft applications like Word, PowerPoint, Excel, Access and Internet
  • Excellent good Interpersonal and communication
    Skills
  • At least one year of relevant experience
    in a reputable Organization.
  • Age: 25 – 40 years
How to Apply:
All suitably qualified and interested Ugandans should submit in
triplicate with detailed CVs and relevant supporting documents addressed to the
Principal, Uganda Petroleum Institute Kigumba, P. O. Box 187, Bweyale-
Kiryandongo.
Deadline:  18th September 2017
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