Administration and Logistics Officer European Development Fund (EDF) DINU Project Jobs – Office of the Prime Minister (OPM)

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Job Title:          Administration and Logistics Officer
Organisation: Office
of the Prime Minister (OPM)
Project Name: Development
Initiative for Northern Uganda (DINU)
Funding Source: European
Development Fund (EDF)
Duty Station: Kampala,
Uganda
Reports to: National
Programme Coordinator
About US:
The Government of Uganda has
received a grant from the 11th European Development Funds towards the
Development Initiative of Northern Uganda (DINU). The Programme is intended to
eradicate poverty and under-nutrition and strengthen the foundations for sustainable
and inclusive socio-economic development in the sub-regions of Acholi, Lango,
Teso, West Nile and Karamoja, and as such promote sustainable and inclusive
socio-economic development. It will provide support in the three focal sectors
identified in the National Indicative Programme (Food Security and Agriculture;
Transport Infrastructure and Good Governance).
Job Summary: The Administration
and Logistics Officer is primarily responsible for the effective and efficient
office administration and management of the Kampala Liaison Office, including
logistics management, HR support and preparing and processing of financial
transactions. On day-to-day operation, he/she will perform the duties under
direct supervision of and in close consultation with National Programme
Coordinator, the PMU as well as in cooperation with the Technical Advisors of
the DINU Technical Assistance Team.
Key Duties and Responsibilities:
  • Check,
    code and process payment requests and accountabilities in conformity with
    EDF and programme guidelines;
  • Prepare
    local purchase orders and vehicle job cards and ensure all procurements
    are properly contracted;
  • Manage
    petty cash and operate as a bank agent, according to procedures set by the
    liaison office. monitor petty cash balances and report cash to the Finance
    and Administration Officer;
  • Management
    vehicle maintenance and repairs. Verify invoices prior to submitting for
    payment;
  • Carry
    out stores and assets management, and procure office supplies as and when
    required;
  • Maintain
    equipment and transport fleet in excellent and safe operational condition
    and organize their use or movement in a rational and efficient manner and
    maintain an up-to-date record of their use and record in the asset
    register;
  • Support
    the coordination for the logistical requirements and arrangement for
    organizing workshops, seminars;
  • Coordinate
    the central archive, ensuring that all financial and contract documents
    are properly filed and retrievable according to an agreed administrative
    system;
  • Monitor
    utility usage, refuse collection, etc. and secure timely payment of bills;
  • Coordinate
    with staff to pay personal bills incurred using programme assets;
  • Ensure
    telephone airtime and CUG coverage for staff is communicated to service
    provider each month;
  • Manage
    contracts for provision of transport services. Maintains the tracker and
    requests for vehicles when required;
  • Provide
    for basic Human Resource support, documentation and staff welfare;
  • Ensure
    the scanning and electronic filling of all program records;
  • Perform
    other related duties as may be assigned by the National Programme
    Coordinator.



Qualifications, Skills and Experience: 
  • The
    jobholder must hold an Honours Bachelor’s degree in Commerce or Business
    Administration or related field
  • A
    Post Graduate Diploma in Project Planning and Management
  • At least five years of basic administration or logistics management in a reputable
    organization.
  • Proven
    experience with basic administration and accounting practices
  • Experience
    with EDF procedures is a significant added advantage
  • A
    self-motivated person with impeccable integrity who is result-oriented and
    with the ability to work under minimal supervision, and to meet deadlines;
  • High
    analytical capacity, thoroughness, accuracy and attention to detail;
  • Computer
    skills with high proficiency in excel and accounting packages;
  • Good
    networking, interpersonal, communication and reporting skills;
  • Age: 30 years and above
How to Apply:
All candidates should send
their applications accompanied by detailed curriculum vitae, copies of
certificates and academic transcripts, three competent referees, one of whom
MUST be from your current employer or previous employer for those temporarily
unemployed plus a passport photo, contact details (mobile number and e-mail),
photocopy of the National ID should be addressed to:
The Permanent Secretary,
Office of the Prime Minister,
New Government Block,
Plot 9-11 Apollo Kaggwa Road,
P.O. Box 341, Kampala. Uganda
NB: The application
forms should be delivered at the Human Resource Office 3rd Floor, Office of the
Prime Minister
Deadline: Friday, 23rd February 2018 at 5:00 p.m.

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