The Ugandan Jobline

• Receive PO and non PO based payment
  requests, invoices and advances, payments/settlements.
• Reject transactions failing to comply
  with documentation and coding requirements.
• Enter duly authorized payments into FGMS
  per existing procedures and ensure that invoice amounts, currency and
  timing of payments is also recorded and posted.
• Monthly vendor statement reconciliations
  for PO & non PO based vendors and ensure statements are properly
  filed.
• Key in advance settlements and
  liquidations in FGMS payment journal and ensure appropriate balances are
  offset (currency and nature).
• Book receipts into FGMS once cash or
  cheques have been received by the bank.
• Book cash conversion (USD- USH) where
  applicable.
• Enter donor receipts, invoices, and
  apply settlements where applicable.
• Enter payments into the mobile cash
  transfer platform (Beyonic).

• Draw cheques and stamp ‘paid’ with the
  correct cheque number and date before forwarding documents to Accounts
  Officer for review.
• Book appointment with the signatories to
  have the cheques signed.
• Issue of cheques to both staff and
  vendors. Proper recording of the cheque number, vendor name and amount
  must be done before issue of the cheque.
• File receipts once received from vendors
  and stamp all the documents ‘paid’.
• Ensure that the cheque book or leaves
  are kept in a safe and secure place, and also advise the bank immediately
  of the theft or loss of any cheque book or leaves.

• Ensure signing authority approves all
  Travel Expense Reports (TERs), payments with all charging details
  provided.
• Ensure all vouchers/invoices are
  accurate
• Do regular petty cash count and spot
  checks.
• Ensure reimbursements are at 75% of the
  float so that there is cash at any one time.

• Receive cash and check payments and
  deposit within 24hrs.
• Ensure receipts are issued for all cash
  received each day
• Ensure all payments are supported and
  properly coded to enable quick entry in FGMS.

• Maintain an adequate filing system for
  all accounting/FGMS related documentation
• File all coding slips in sequential
  order. On a weekly basis ensure that all sequential numbers have been
  accounted for and filed accordingly
• Identify all missing transaction numbers
  and ensure they are found and filed and inform the supervisor when they
  cannot be traced for further follow up
• Retrieving documents from the archive
  for audit and special requests and recording the transactions on the
  document movement register.

• Enter all Adjusting entries/reclasses as
  maybe requested by the Accounts Officer.
• Ensure asset register is maintained in
  FGMS by booking all asset receipts and disposals in FGMS as shared by
  procurement/administration.
• Collect bank statements and dispatch to
  CUHQ at end of every month.
• Amortize prepayments made during the
  month.
• Assisting Accounts Officer with audits,
  forecasts, and other fiscal planning activities in the Sub-Office
• Tracking and following up on Accounts
  Receivables/staff advances in compliance to CARE Policy
• Undertake any other duties that may be
  requested by the Accounts Officer

• The applicant for the CARE
  International Accounts Officer job placement should preferably have
  completed Secondary Education with CPA II or B. Commerce in Accounting
• Two years of experience in similar
  positions.
• Exposure to Audit Function or Experience
  is a desirable.
• Administrative Assistance experience is
  an added advantage.
• Proficiency in Microsoft Office
  including Excel and word and good skills at using financial software
  applications.
• Proficiency in English.

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