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UN Senior Administrative Assistant Jobs – United Nations High Commissioner for Refugees (UNHCR)
Job Title: Senior Administrative Assistant
Organisation: United
Nations High Commissioner for Refugees (UNHCR)
Nations High Commissioner for Refugees (UNHCR)
Duty Station: Kampala,
Uganda
Uganda
Position Number: 10022068
Internal/External Vacancy Notice Number: 039/2018
Post Grade: GL-5
About UNHCR:
The Office of the
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.
Job Summary: The Senior Administrative Assistant normally
has no direct supervisory functions though it rests upon the supervisor of the
post to make time specific arrangements subject to a given situation. The
incumbent will always function under direct supervision of a Senior Officer
often Administrative Officer or Administrative/Finance Officer, who is required
to monitor the performance of the incumbent and provide regular guidance. S/he
may liaise with local suppliers and/or officials and/or Implementing Partners
(IPs) on routine subject matters under the direction of the supervisor.
has no direct supervisory functions though it rests upon the supervisor of the
post to make time specific arrangements subject to a given situation. The
incumbent will always function under direct supervision of a Senior Officer
often Administrative Officer or Administrative/Finance Officer, who is required
to monitor the performance of the incumbent and provide regular guidance. S/he
may liaise with local suppliers and/or officials and/or Implementing Partners
(IPs) on routine subject matters under the direction of the supervisor.
Key Duties and Responsibilities:
- Assist in interpreting and processing of entitlements, issuance of
contracts and maintenance of various personnel records and files; - Attend meetings on day-to-day admin matters; administer the movement
of UNHCR staff members and monitor their attendance records, leave plans,
overtime and visa requirements. - Search office files and records relating to a variety of topics for
information and reference. Select information and records in specified
format or on the basis of general instructions for use by others in
preparing reports, correspondence, technical papers, project or programme
plans and general reference documents; - Provide support in the requisition of office supplies, equipment and
arrange for distribution together with the appropriate inventory records; - Assist in administrative formalities related to travel arrangements
and issuance/ renewal of visas, licences, travel arrangements and other
similar documents; - Draft correspondence and reports, as required, on general
administrative or specialized tasks which may be of a confidential nature
within the assigned area of responsibility; Type correspondence, documents
and reports, some of which may be highly confidential; - Arrange appointments and maintain supervisor’s calendar, receive
visitors, place and screen telephone calls and answer queries with
discretion; Keep lists of names, addresses and telephone numbers of
ministers, government officials and members of the diplomatic corps; - Assist the management to organise and run UNHCR Office and
Residential (wherever applicable) compounds; - Facilitate various official missions of UNHCR staff and other
persons of concern to UNHCR; - Prepare attestations and certificates required by the staff members
for signature of senior officer; - Assist in processing MIP and various other claims by UNHCR staff and
other clients of UNHCR - Perform any other responsibilities/functions deemed necessary or as
delegated by the Head of the office and/or Supervisor in order to meet the
level of the services in the organization
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations UNHCR Senior
Administrative Assistant job opportunity should have completed Secondary
education or equivalent technical or commercial school with
certificate/training in Business Administration, Finance, Office
Management, Human Resources or other related field - At least five years of job experience relevant to the function;
- Good computer skills (MS office and People Soft applications).
- Fluency in English and working knowledge of another relevant UN
language or local language (as applicable in the duty station). - Excellent knowledge of working language of duty station and working
knowledge of English. - Knowledge in UNHCR Admin and financial rules, procedures and
processes; - Knowledge and working experience of MSRP (Peoplesoft);
- Completion of UNHCR learning programmes or specific training
relevant to functions of the position. - Knowledge of another relevant UN or local languages.
How to Apply:
All interested
candidates who wish to join the United Nations High Commissioner for Refugees
(UNHCR) in the aforementioned capacity are encouraged to click on the link
below and follow the application instructions after reviewing the job details.
candidates who wish to join the United Nations High Commissioner for Refugees
(UNHCR) in the aforementioned capacity are encouraged to click on the link
below and follow the application instructions after reviewing the job details.
Deadline: 18th June 2018
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