Job Title: Human Resource & Administration Officer Organisation: Welthungerhilfe (WHH)…
Senior Food Assistance Information and Reporting Officer Non-profit Jobs – World Vision International
Organisation: World
Vision International
Vision International
Duty Station:
Uganda
Uganda
Reports to: Food
Assistance Manager
Assistance Manager
About US:
World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Job Summary: The Senior Food Assistance Information and
Reporting Officer will provide overall management supervision of Commodity
Tracking System in the country. Ensure that all food and non-food aid projects
have adequate capacity to track and account for all the food and non-food items
received from various donors from the point of receipt to the final beneficiary
using CTS system. The incumbent will ensure compliance with WV Uganda, FPMG and
Donor (USAD/FFP, WFP, EC/ECHO etc) requirement regarding accounting and
reporting for all donations given to WV Uganda.
Reporting Officer will provide overall management supervision of Commodity
Tracking System in the country. Ensure that all food and non-food aid projects
have adequate capacity to track and account for all the food and non-food items
received from various donors from the point of receipt to the final beneficiary
using CTS system. The incumbent will ensure compliance with WV Uganda, FPMG and
Donor (USAD/FFP, WFP, EC/ECHO etc) requirement regarding accounting and
reporting for all donations given to WV Uganda.
Key Duties and Responsibilities:
- Overall operation management of CTS/LMMS and any database management
System in all districts implementing food aid and non-food items
distribution projects. - Organize capacity building session for FAIROs and field staff
(distribution staff) on the operation of the CTS/LMMS and other computer
based programs (LMMS). - Supervise the FAIROs in the process of data entry and generation of
individual district reports. Provide technical backstopping for districts
staff in the process of implementing CTS/LMMS. - Supervise the general management of the beneficiary database in
close coordination with the Field team. Ensure data integrity and
security. - Receive CTS data replication/data consolidation from the districts
and use it to generate WV Uganda consolidated accurate reports (CSR, RSR,
LSR, Donor Receipts, and Returns etc.). - Submit consolidated reports to Commodity Manager for review and
submission to FPMG and Donors before the 7th of every month. - Collect and submit CTS/LMMS system backups from all FAIROs by 10th
every month. - Collect and archive all CTS/LMMS report and backups (including
distribution list) files according to the agreed filling system. - Design appropriate filling system that will ensure easy storage and
retrieval of files and documents from the archive. - Supervise Monthly uploading of all LMMS backups in the FTP site by
10th of every month. - Generate and submit accurate CSS, and follow up with NO to ensure
its signed and posted in the FGDB on time. - Supervise the generation of food distribution invoices from all the
districts of operation, work with the respective districts staff
(Commodity Officers and FAIRO) to ensure that invoices have been processed
as per agreed timelines. - Coordinate with field and M&E teams in the supervision of
registration and distribution of LMMS ration cards to different categories
of project beneficiaries and ensure all compliance issues are handled. - Supervise the maintenance and management of the LMMS equipment in
all the districts of operation - Attend 15% of distribution every cycle to ensure compliance and
commodity standard are in practice.
Qualifications, Skills and Experience:
- The applicant for the World Vision Senior Food Assistance
Information and Reporting Officer job placement should preferably hold a Bachelor’s Degree in Business
Administration, Information Technology I.T, Computer Science, Accounting
or Statistics. Master’s degree is preferred. - Three years’ working experience in IT or 2 year working experience
with a NGO or UN agency in Commodities Tracking /Accounting. - Working experience in port operations, clearing and forwarding,
dispatch and logistics planning, warehousing and storekeeping. Good
command of oral and written English. - Computer literacy is an added advantage. Strong analytical skills.
Knowledge of major donor regulations pertaining to commodities
accountability and reporting.
How to Apply:
All suitably
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
Please follow instructions
on How to Create Account and Profile at World Vision’s e-recruitment
portal. Qualified female candidates are particularly encouraged to apply.
on How to Create Account and Profile at World Vision’s e-recruitment
portal. Qualified female candidates are particularly encouraged to apply.
Deadline: 22nd January 2019
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