The Ugandan Jobline

Job Title:  Monitoring and
Evaluation Officer

Organization: Inter-University
Council for East Africa (IUCEA)

Duty Station: Kampala,
Uganda

Reports to: Project
Coordinator

About US:

The Inter-University
Council for East Africa (IUCEA) is a strategic institution of the East African
Community (EAC) responsible for coordinating the development of human resources
and research in the region.  IUCEA is charged with a number of
responsibilities among them being to coordinate academic and research
activities jointly undertaken by Partner states and member university
institutions.  The main objectives of IUCEA are to (i) facilitate
networking among universities in East Africa, and with universities outside the
region; (ii) provide a forum for discussion on a wide range of academic and
other matters relating to higher education in East Africa; and (iii) facilitate
maintenance of internationally comparable education standards in East Africa so
as to promote the region’s global competitiveness in higher education.

About EASTRIP Project:

The World Bank is
financing the establishment and implementation of an East Africa Skills for
Transformation and Regional Integration Project (EASTRIP), which initially
involves three East African countries along the Northern Transport Corridor
including Ethiopia, Kenya, and Tanzania. The Project’s development objectives
are to increase the access and improve the quality of TVET programs and to
support regional integration and regional economic corridors. The objectives
and results will be achieved through strengthening selected Regional Flagship
TVET Institutes (RFTIs) for high quality skills development in NCIP related
sectors; Capacity building for national TVET systems; and Enhancing regional
collaborative capacity in TVET and project coordination. The Project is targeting
the development of specialized technical skills in priority sectors including
transportation, energy, agriculture processing, manufacturing, and information
and communications technology.

Job Summary:  The Monitoring and Evaluation Officer will mainly
prepare and implement EASTRIP activities and resources management. The job
holder will ultimately be responsible and accountable for the production of
quality outputs undertaken and financed under Regional Flagship TVET Institutes
(RFTIs), and for proper management of accountability and reporting of the
project funds, including periodic Monitoring and Evaluation reports.

Key Duties and Responsibilities: 

•                    
Provide
technical leadership in M& E to EASTRIP Regional Flagship TVET Institutes
(RFTIs);

•                    
Assist the
Project Coordinator to develop and implement the projects’ annual work plans
and budgets;

•                    
Facilitate
the RFTIs to monitor implementation of annual work-plans and timely address
matters arising.;

•                    
Schedule
periodic meetings with each RFTIs to establish project implementation progress
and matters arising, which may need attention of the RFU and or the World Bank
EASTRIP Project Team;

•                    
Timely
preparation of relevant minutes and monitoring implementation of action plans
from relevant meetings including the RSC and monthly review meeting;

•                    
Ensure
critical records for the project are well maintained including relevant
clearances from the World Bank team;

•                    
Track
implementation of key tasks, and responses and keep the coordinator updated on
the same;

•                    
Coordinate
a jointly agreed upon schedule for implementation support mission to the RFTIs
by the RFU and the World Bank team;

•                    
Coordinate
relevant meetings with national and regional TVET agencies and stakeholders
linked to the project;

•                    
Plan for
the biannual workshops for the RFTIs and ensure RFTIs prepare timely annual
work plans and procurement plans; 

•                    
Ensure
development and operationalization of a project M&E framework and effective
operationalization of internal and external strategies;

•                    
In
conjunction with the Project Coordinator, plan for and coordinate RSC meetings,
and ensure that these takes place as expected;

•                    
Plan for
the biannual workshops for the RFTIs and ensure reports on the same are
prepared and disseminated to the RFTIs and facilitate knowledge management, sharing
and networking among the RFTIs and other partner institutions;

•                    
Develop
and maintain project M&E plan, based on the Project Appraisal Document
(PAD), Project Implementation Manual (PIM) and overall Project Development
Objective (POM);

•                    
Design,
build and sustain an M&E system and tools, with particular focus on results
as indicated in the Strategic Investment Plans (SIPs), Disbursement Linked
Indicators and Results (DLIs/DLRs) and the long-term impact of the project with
regard to coordination;

•                    
Prepare
and submit periodic project reports in accordance with the project’s results
framework and M&E reports, for submission to Regional Steering Committee
and the World Bank;

•                    
Facilitate
M&E planning, training and supervision of M&E activities in priority
areas for all Regional Flagship TVET Institutes (RFTIs);

•                    
Facilitate
periodic review of the Project Implementation Manual, and ensure this is
updated and shared with the RFTIs as required.

•                    
Facilitate
bi-annual RFTIs satisfaction survey of the RFU services;

•                    
Support
in monitoring and timely execution of EASTRIP Procurement Plan and procurement
activities;

•                    
Ensure
the contacts, including emailing list, are regularly up to date and the
project’s website is up to date and

•                    
Undertake
any other functions related to the successful implementation of the project as
directed by the Project Coordinator.

Key Performance Indicators

•                    
Timely
implementation of annual work plans. At least 70 percent of the plans are
satisfactorily executed.

•                    
Quarterly,
Semi Annual and Annual Monitoring and Evaluation reports.

•                    
Satisfactory
quarterly M&E reports as per the results framework.

•                    
Satisfaction
surveys of RFTIs conducted and report shared timely to RFU and the World Bank
Project Team.

•                    
Knowledge
sharing meetings held.

•                    
Periodic
reports on substantial matters arising from specific RFTIs contribute to the
Project implementation support mission’s reports and documentation.

•                    
Participation
in joint implementation support missions with the World Bank to EASTRIP
centers.

•                    
Reports
from Internal and External communication strategies documented and shared
timely.

•                    
Reports
on capacity building initiatives and tangible outputs of the trainings.

•                    
Comprehensive
reports on Disbursement Linked Indicators and Results (DLIs/DLRs) and the
long-term impact of the project with regard to coordination

Qualifications, Skills and Experience: 

•                    
The
ideal candidate for the World Bank EASTRIP Monitoring and Evaluation Officer
job placement must hold a Master’s Degree in fields related to economics,
development studies, education related to TVET or engineering fields in the
priority sectors of EASTRIP such as industries including energy, transport,
manufacturing, agro processing and ICT

•                    
Possession
of a Post Graduate diploma or trainings in Project Management, Planning or
Monitoring and Evaluation from a recognized institution is advantageous.

•                    
A
minimum of eight years of working experience in project management, M&E of
TVET program /or other development programs.in EASTRIP priority sectors.

•                    
S/He
must have served at least 5 of the 8 years at a senior position in Monitoring
and Evaluation or TVET programme/project management, preferably managing
training and capacity building programmes/projects management, with track
record of delivering key outputs in a timely manner.

•                    
Monitoring
and evaluation experience is a must.

•                    
Familiarity
with implementation of World Bank projects is an advantage.

•                    
Experience
with donor funded project management and reporting procedures is al

•                    
Leadership,
conceptual, analytical, and problem-solving skills.

•                    
Team
player, who can guide and support co-workers.

•                    
Proactive
and action oriented

•                    
Knowledge
of programme/project monitoring and evaluation, as well as financial
management.

•                    
Conversant
with TVET dynamics in her/his country. Having experience in Eastern and
Southern African sub-regions, and globally is more relevant.

•                    
Excellent
interpersonal, negotiation, communication and report writing skills.

•                    
Ability
to dialogue with government, industry, international agencies and civil society
leaders.

•                    
Strong
IT skills

•                    
Ability
to work in challenging multi-cultural environment.

•                    
Time
management, attention to detail.

How to Apply:

All suitably
qualified and interested candidates should send their following application
letters should be accompanied with the following:

• Certified copies of the applicants
  degree awards
• Up to date and comprehensive Curriculum
  Vitae
• Addresses of three referees, one of
  which should be the current immediate supervisor
• Proof of nationality such as National ID
  or Biodata page of the passport.

Applications should
be marked “APPLICATION FOR THE POST OF ………..Title of Position….” in hard copy
(by hand or courier) addressed to:

The Executive
Secretary, 

Inter-University
Council for East Africa

Plot M833, Kigobe
Road

Kampala, Kyambogo

P.O. Box 7110,
Kampala, Uganda

E-mail: recruit@iucea.org

Deadline: 15^th May 2019

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