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Job Title:   Procurement Officer

Organisation: Muljibhai Madhvani and Company Limited

Duty Station:  Jinja, Uganda

About US:

The Madhvani Group is one of the largest diversified private-sector groups in East Africa, employing over 10,000 people. Starting in Uganda in 1914, the Group has developed into a widely-diversified conglomerate with a geographical spread into various African countries, the Middle East, India and North America. The Group’s current turnover in Uganda exceeds USD 500 million. The Group’s assets in Uganda are valued in excess of USD 1 billion, with several units undergoing major expansion

Job Summary:  The Procurement Officer will implement the procurement policies, operations, evaluate vendors/suppliers and ensure on time delivery.

Key Duties and Responsibilities:

• Receive and Review requisitions for clarity, adequate specifications/to ensure that bidders will be able to respond to the quotation appropriately as per specifications.
• Assist user departments in getting specifications and Terms of Reference right.
• Process Purchase Enquiries for purchase requisitions from the User Departments
• Float Purchase enquiries to the respective liaison Offices and follow-up for quotations
• Compare and evaluate offers received from suppliers
• Negotiate contract terms of agreement and pricing
• Follow-up with Users for timely technical clearance of the quotations.
• Prepare Approval notes and ensure to obtain necessary commercials approvals from the relevant authorities within validity of quotations.
• Issue / Track orders and ensure timely delivery
• Monitor stock levels and place orders as needed
• Enter order details (e.g. vendors, quantities, prices) into internal databases- SAP
• Maintain updated records of purchased products, delivery information and invoices
• Prepare monthly / annual reports on purchases, including cost analyses
• Prepare procurement transactions and provide a liaison link between suppliers and user departments
• Forward certified invoices to Stores for GRN and Accounts for payment.
• Rejections and quality issues to be resolved on top priority.

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s degree in Business Administration/ Procurement and Supplies or equivalent
• Diploma in Procurement/ Purchasing and Supplies or equivalent beyond bachelor’s degree is an added advantage.
• Minimum five years of relevant practical experience in the field of Procurement for Goods and Services
• The ideal candidate should demonstrate competence in use of standard Computer applications such as Ms. Word, Excel, PowerPoint, Good Customer Relations, Negotiation skills, effective Communication and Report writing skills.
• Excellent written and Verbal communications in English and Kiswahili.
• Proficiency in the application of IT/ERP systems such as SAP is must.

How to Apply:

All suitably qualified and interested candidates should send their applications and updated CVs with academic documents as an attachment to email mmcoadmin@madhvani.org with the position in the subject line and addressed to: Senior Executive Human Resources, Muljibhai Madhvani & Company Limited, P.O. Box 54, Mainstreet, Tel: (043) 123174

Disclaimer: Muljibhai Madhvani & Company Limited is an Equal Opportunity Employer. Muljibhai Madhvani & Co. Ltd doesn’t charge any fees/money for its recruitment process.

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