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Job Title:  Estates and Facilities Lead  

Organisation: TotalEnergies

Duty Station:  Kampala, Uganda

About US:

TotalEnergies is a broad energy company that produces and markets energies on a global scale: oil and biofuels, natural gas and green gases, renewables and electricity. Our 105,000 employees are committed to energy that is ever more affordable, cleaner, more reliable and accessible to as many people as possible. Active in more than 130 countries, TotalEnergies puts sustainable development in all its dimensions at the heart of its projects and operations to contribute to the well-being of people.

Key Duties and Responsibilities:

• Defines the affiliate office space strategy, ambition and roadmap in coordination with the business entities and affiliate teams.
• Contact person for Facility and Maintenance matters in the affiliate and follows up and report the implementation processes as recommended by Management.
• Ensures efficient working relationships between affiliate department teams, Business and other entities with active involvement of final user solutions.
• Shares best practices, local initiatives and benchmarks, and provide feedback on Facility and Maintenance initiatives within the affiliate.

Estates and Facilities strategy, budgeting, risk management, HR management.

• Defines the affiliate Estate and Facilities strategy and goals in line with Business requirements and Group’s objectives and ensures adherence to the defined strategy.
• Defines and manages Estate and Facilities roadmap and provisions / optimizes Estate and Facilities budget and ensures that budget is always adhered to.
• Monitors and controls performance metrics related to the achievement of the Estate and Facilities department’s objectives.
• Puts in place risk management processes and ensures that risk management is embedded in Estate and Facilities processes and frameworks.
• Ensures recruitment of adequate profiles, manages, coaches and motivates Estate and Facilities team members and ensures they have the required skills at all times.

Estate and Facilities project portfolio management and reporting.

• Plan and oversees the realization of all affiliate’s Estate and Facilities operations including proper office accommodation and maintenance of services for the affiliate within the predefined timeframe and budget.
• Technical Support, Operational assistance and Quality Assurance and ensure adequate resource planning within budget.
• Oversees the implementation of the continuous improvement process as well as the design and maintenance of the office space and residences.
• Acts as the last escalation level and point of contact for technical problems and provides adequate problem resolutions.
• Ensures the implementation of corrective and preventive actions.
• Oversee cost control activities related to the Section’s expenditures as well as expenditures concerning the services of the company, including Buildings and Housing Management and other services.

Estate and Facilities Service management, procurement, and relationship management

• Manages the relationship with stakeholders to anticipate their needs to maximize Business satisfaction.
• Manages the relationship with HQ, and ensures efficient interactions with local Estate and Facilities team.
• Contract Management and relationship with suppliers: oversee the realization of SLAs and benchmark Estate and Facilities.
• Supervises and validates the procurement of new required services and makes sure that capacity requirements are always anticipated.
• Communicates change management, promote innovation, projects and department results, risks, changes to stakeholders as well as strategy, goals and KPIs, policies and procedures to Estate and Facilities team.
• Promotes Estate and Facilities services results and trends across business. Identify and approves relevant concepts to optimize Estate and Facilities performance.
• Oversee the activities requiring the input of the Procurement Unit, H3SE including planning, solicitation, negotiation, and, if necessary, termination of contractual and procurement action. Provide policy guidance on procurement as well as technical advice to the team and ensure that established Company procurement policies and procedures are adhered to.
• Manage analysis and performance monitoring of the effectiveness and execution of asset management and control procedures in the company.
• Manage the allocation of space and office planning and coordinate related building services requirements; define, manage and coordinate facility-related requirements.
• Manage the facilities and contracts related to Estate and Facilities.
• Manage the provision and administration of third-party liability insurance coverage for Company premises, property, assets and equipment.
• Draft, update and exercise the Company business continuity plan and other Organizational Resilience Management System policies.
• Carry out programmatic/administrative tasks necessary for the functioning of the Section, including preparation of budgets, assigning and monitoring of performance parameters and critical indicators, reporting on budget/programme performance, preparation of inputs for results-based budgeting, evaluation of staff performance in the section.
• Ensure that the outputs produced by the Section maintain high-quality standards, comply with the relevant mandates and that reports are clear, objective and based on comprehensive data.
• Prepare inputs for the work programme of the Division, identifying priorities, and allocating resources for the timely delivery of outputs.
• Foster teamwork and communication among staff in the Section and across organizational boundaries.
• Knows and observes the company HSE policy, rules and procedures, participation to HSE activities and global improvement.

Qualifications, Skills and Experience:

• Master’s degree in relevant field.
• Bachelor’s degree in a related field.
• Minimum 8-10 years’ experience in maintenance projects.
• Knowledge of tendering procedures and negotiation techniques.
• Knowledge of budget control (Costs and deadlines).
• Ability to make decisions and arbitration, good customer care.
• Availability, autonomy, integrity, responsiveness and decisiveness.

How to Apply:

All suitably qualified and interested applicants should apply online at the link below.

Click Here

Deadline: 22^nd March 2024

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