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Entry Level Finance Officer NGO Jobs – Oxfam
Job Title: Finance Officer
Organisation: Oxfam
Duty Station: Kampala, Uganda
Reports to: Accountant
About US:
Oxfam is a global movement of people working together to end the injustice of poverty. We are an international confederation of 19 organizations (affiliates) working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.
Key Duties and Responsibilities:
Monthly financial reporting:
- Supports the Accountant with weekly financial data entry of all Kampala online bank payment vouchers, beyonic mobile money payment vouchers , accountabilities and payroll journals in the pastel accounting software .
- Supporting the Accountant with production of monthly financial reports for submission to the Hague.
- Reconciliations of balance sheet items on a monthly basis.
- Monthly monitoring of project spends in the info pack against SAP to avoid expenses being booked on closed or overspent projects.
- Executing all recoveries and reversals and ensuring that that are well documented & approved before posting.
- Supporting with the preparation of the monthly country office memo.
- Generating transaction listings and sharing them with project finance officers and project managers on a monthly basis.
Cash & Bank Management:
- Ensuring weekly reconciliations of cash & bank accounts , while executing weekly cash counts for Kampala office.
- Regular review of bank mandates by communicating any changes such as addition or deletion of bank signatories and agents & submission of any information required by the bank .
- Ensuring favourable exchange rates by negotiating suitable rates during currency conversions
- Consolidation of country office forecasts for submission to the Hague for replenishment.
- Monitoring cash & bank balances and ensuring constant liquidity of the country programme.
- Reviewing and batching all online payments in the standard chartered banking system.
- Reviewing all beyonic payments in the beyonic payments system.
- Monitoring all cash movements to ensure that all receipts are well recorded and all bounced payments are timely communicated to the finance assistant for re- processing.
- Field office accounts’ reconciliation and follows ups on outstanding discrepancies.
- Timely re-imbursements from all donors with independent bank accounts by ensuring that all payments made by Oxfam on their behalf are timely re-imbursed .
Payments, Expenses & Payables :
- Reviewing requisitions and payments for accuracy and completeness and checking whether budget codes are accurate before approval by various budget holders.
- Ensuring adherence to internal controls
- Monthly reconciliation & monitoring of all payable accounts by following up on ageing balances
- Supporting the Accountant with payroll processing and preparation.
- Timely consolidation of accruals & ensuring that all accruals for ending projects are posted in pastel.
- Ensuring statutory compliance through timely filling and submission of PAYE, WHT, NSSF & LST.
Receivables’ management:
- Monthly reconciliation of staff receivable accounts & prompt follow up on ageing accounts.
- Monthly reconciliation of Kampala beyonic account.
- Liaising with field office finance officers to ensure monthly reconciliation of their cash accounts and beyonic accounts and ensuring that all top ups to the field offices are backed up by their reconciliation status .
- Accurate & timely reviewing of all submitted staff accountabilities
- Ensuring timely submission of field office documents for posting & regular follow ups in case of any delays.
- Quarterly reconciliation of affiliate receivable accounts and billing of outstanding balances whilst following up on long outstanding balances.
- Supporting the accountant with the reviewing of beyonic field office documentation.
Audit Support:
- Supporting with the review of documentation during audit.
- Providing all required documentation or information to auditors.
- Responding to any arising queries from audit .
- Performs any other relevant duty at the request of the line manager.
Qualifications, Skills and Experience:
- The applicant should have relevant academic qualifications in Accounting, commerce, economics such as B.Com, BBA or related field
- Significant knowledge and experience, including accounts payable, cash management, statutory requirements (particularly related to Ugandan standards) and standard accounts
- Proficiency in numeracy skills and experience using a computerised financial management information systems preferably Pastel and good computer skills (Excel especially, Word)
- Ability to prioritise work issues to meet deadlines with minimal supervision and adjust to constantly changing situations while maintaining focus on delivery and follow-through
- Good analytical and conceptual thinking skills with a proven proactive approach to identifying and resolving problems and suggesting improvements that continuously seek to provide a better service to Oxfam.
- Excellent personal communication skills, in written and verbal English
- A high level of self-awareness, personal energy, stamina and flexibility. Ability to work creatively, effectively and under own initiative
- Pays attention to detail
- Good interpersonal skills and ability to relate well with co-workers and other stake holders
- Commitment to Oxfam’s overall aims and policies and experience of promoting women’s rights and the interests of marginalized people in all aspects of Oxfam’s work
How to Apply:
All candidates should apply online at the link below.
Deadline: 17th January 2024
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