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Job Title:   Procurement Officer

Organisation: Lake Victoria Fisheries Organization (LVFO)

Duty Station:  Jinja, Uganda

Reports to: Principal Human Resource and Administrative Officer

Job Ref: LVFO/HR/2023/03

About US:

Lake Victoria Fisheries Organization (LVFO) is an institution of the East African Community (EAC) charged with the management and development of fisheries and aquaculture. It was formed by a Convention in 1994 with major amendments in 2016. It is accommodated under Article 9.3 of EAC Treaty and registered as a regional fisheries management organization under the FAO UN Charter CAP 102. The overall objective of the LVFO is to promote sustainable management and development of the fisheries and aquaculture in order to contribute to food security and economic growth in the EAC region.

Job Summary:   The Procurement Officer will efficiently manage procurement process from identifying suppliers to ensure timely delivery of goods and services and disposal activities in accordance with the law while ensuring value for money is obtained and the organization’s overall operational success.

Key Duties and Responsibilities:

• Draw up the LVFO’s Annual Procurement Plan and ensure its timely implementation,
• Coordinate, monitor and assess implementation of procurement and disposal of assets, policies and guidelines and making appropriate recommendations,
• Communicate effectively with internal teams, suppliers, and logistics partners to ensure smooth service delivery;
• Ensure adherence to the LVFO procurement and disposal of assets controls and procedures consistent with the legal and regulatory framework and ethical standards,
• Monitor supplier performance, address issues, and implement improvement plans;
• Plan and coordinate logistics, including transportation and distribution of procured goods in collaboration with program heads in the organization;
• Identify potential risks in the supply chain and implement risk mitigation strategies;
• Prepare, administer and issue approved contracts in a timely manner;
• Assist User Departments to prepare Specifications, Statements of Requirements (Bills of Quantities) and Terms of Reference,
• Prepare hard copies/electronically generated Local Purchase Orders for service providers
• Prepare contract performance status reports, and maintain accurate and up-to-date procurement and logistics documentation; and
• Undertake any other closely related assignments as may be directed from time to time.

Qualifications, Skills and Experience:

• The applicant must hold an Honours Bachelors’ Degree in Procurement or Supply Chain Management, Commerce, Business Administration
• Possession of Professional qualifications in Procurement or Supply Chain management such as CIPS, NEVI or any other related Professional Body is an added advantage
• Membership or affiliation to a relevant National or International accredited procurement and supplies Professional Body is an added advantage.
• At least five years of relevant practical experience in the specific field of procurement for Goods and Services in a reputable organization at a comparable level
• Experience in managing procurement for Donor funded projects is desirable

Desired key competencies

• Proficiency in specialized procurement and financial management software applications like SUN system, SAP, or Oracle Financials is essential
• Proficiency in Microsoft Desk Items (Advanced spreadsheet knowledge);
• Business environment awareness;
• Demonstrable management capabilities;
• Problem solving skills with high analytical and attention to detail capability;
• Familiarity with procurement software and inventory management systems;
• Strong negotiation skills and the ability to influence others (Excellent interpersonal skills);
• Knowledge of international shipping regulations and customs procedures;
• Capacity to innovate, and
• High level of professionalism and ethics.
• Language requirement: Proficiency in English language is a necessary requirement.
• Age Requirement: Must be preferably not more than 55 years’ old

Remuneration: An attractive Basic Salary package at P1 scale including monthly Housing and Transport allowance.

How to Apply:

All candidates should apply online at the link below.

Click Here

Deadline: 5^th December 2023

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