Job Title: Logistics & Emergency Procurement Executive Organisation: Graphic…
Senior Administrative Officer US NGO Jobs – Catholic Relief Services (CRS)
Job Title: Senior Administrative Officer
Organisation: Catholic Relief Services (CRS)
Duty Station: Kasese, Uganda
Reports to: Operations Manager, Vines Project
About US:
Catholic Relief Services (CRS) is an International non-profit organization whose commitment is to assist the poor and vulnerable overseas set out by the Bishops of the United States. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.
About VINES Project:
The Vines Project, implemented by CRS Uganda, is a five-year, $13 million Food for Progress project that will make Uganda the world’s next leading supplier of high-quality vanilla. Vines will leverage the expertise of CRS and its partners to enhance the production of safe, pure vanilla and develop sustainable market links with US vanilla companies, directly transforming the lives of 16,200 farmers, 836 supply chain actors and create 15,820 new jobs to reach 32,856 vanilla stakeholders. The Vines strategy reflects best practices in sustainable development and will leave Uganda with a robust vanilla farming community resilient to the boom/bust nature of the market and a cadre of private sector agricultural extensionists to support more sophisticated production, processing, and marketing needs.
Job Summary: The Senior Administrative Officer will be the de-facto head of field operations, coordinating the provision of responsive, effective, and efficient administrative services in support of the CRS mission to serve the poor and vulnerable. S/he will help ensure stewardship of resources and a high-quality service approach are integrated into administrative and information management systems (ICT). S/he will provide, administrative, operations, and information technology support to program staff to ensure high quality and efficient delivery of services to the people we serve.
Key Duties and Responsibilities:
Administrative support
- Manage field office level operations, ensuring efficient support to programs and managing team dynamics and staff well-being.
- Serve as the security focal point, proactively managing security and mitigate security risks to ensure a safe work environment.
- Coordinate and report on activities and required resources to ensure cost efficient and quality service to the people we serve.
- Be the custodian of Kasese office petty cash.
- Help ensure administrative systems, processes, and policies are in line with agency standards and donor and local law regulations.
- Support in ensuring efficient use of program assets and rented facilities.
- Help identify safety issues and ensuring a safe and sound work environment.
- Coordinate the provision of travel and logistics support and services to staff and visitors. Coordinate event planning activities, including delegation visits, trainings, and workshops.
Program Support
- Support the program during meetings and/or trainings by sending out invitations, making venue bookings, preparing, and ordering material required for meetings/trainings. This could include printing, binding, sorting, ordering required supplies etc.
- Support the program during trainings/meetings by taking attendance, being interlocutor with service providers, making payments to participants when applicable.
- Take notes during proceedings of meetings/trainings and generally ensure the smooth flow of events ensuring observance of SOPs in force.
Information Management Systems (ICT)
- Maintain and troubleshoot all network and computer related issues and provide support to front-end users.
- In collaboration with Kampala ICT team, o Integrate security, physical control solutions for all confidential data and systems.
- Monitor performance and manage parameters. o Identify security gaps and provide relevant solutions.
- Conduct electrical safety checks on computer equipment. o Ensure appropriate upgrades and system changes are installed on all devices. Configure new devices for deployment in the office.
- Maintain inventory of all assets and equipment in the field office.
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s Degree in administration. Qualification in IT will be an added advantage.
- Previous experience in administrative and IT support functions will be a plus.
- Candidates must be proficient in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. Personal Skills
- Good planning, organizational and time management skills.
- Excellent strategic, analytical, systems thinking, and problem-solving skills, with capacity to see the big picture and ability to make sound judgment and decisions.
- Strong customer service orientation with very good communication and interpersonal skills.
- Ethical conduct and ability to maintain confidentiality.
- Proactive, resourceful, solutions and results oriented.
How to Apply:
All candidates should apply online at the link below.
Deadline: 5th October 2023
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