Uganda Airlines Jobs – Document Control Officer

  Government Jobs in Uganda, Information Technology (IT) and Data Jobs in Uganda

Job Title:   Document Control Officer

Organisation: Uganda National Airlines Company Limited

Duty Station: Entebbe, Uganda

Reports to: Head Maintenance and Engineering

 

About US:

Uganda Airlines is the flag carrier of Uganda. The company is a revival of the older Uganda Airlines which operated from 1977 until 2001. It began flying in August 2019.

 

Key Duties and Responsibilities:

  • Daily Document control and management, that is Control over documentation preparation, modification, revision, distribution, issuance (as per procedure), and maintenance of documents throughout their lifecycle.
  • Assisting multi-disciplinary teams in capturing the information and data required for the operations and formatting documents in accordance with agreed templates and keep checking templates for future use.
  • Reviewing, updating, and modification of technical documents (for example Internal & External manuals).
  • Maintaining Quality & compliance checks on documents.
  • Appropriate distribution of all controlled documents necessary to meet business and operational requirements.
  • Management of a comprehensive document control database for all controlled documents.
  • Managing the flow of documentation within the organization.
  • Filing and organization of documents and records (both electronic and/or hard copies).
  • Maintenance of a list (register) of applicable documents.
  • Supporting procedures by maintaining transparent, up-to-date, accurate, and easily traceable documents.
  • Ensuring timely and easy access to documentation by authorized parties and aiding the retrieval of documents for authorized parties.
  • Maintaining confidentiality around sensitive information and terms of the agreement.
  • Progress reporting on the document status / maintaining KPIs (Key Performance Indicators)
  • Monitoring & Updating Aircraft On-Board Library.
  • Monitoring & updating Central Library & departmental Libraries.
  • Writing and dispatching correspondence within the company and with the regulatory authority.
  • External Documentation Acquisition for example documentation from Aircraft Manufacturers, Regulatory bodies.
  • Q-Pulse System administration/ Electronic document and records database administration.
  • Records Management i.e. management of records throughout their whole lifecycle that is controlled, storing, retention, appraisal, archival, and destruction.
  • Taking part in regulatory authority inspections and audits by preparing documentation necessary for the audits.
  • Administrative assistance to the Manager Quality and Monitoring.
  • Performing other duties as requested, directed or assigned by the manager.


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Qualifications, Skills and Experience:

  • The ideal candidate for the Uganda Airlines Document Control Officer job must hold an honor Bachelor of Science degree from a recognized university
  • Three years of working experience in aviation records management
  • Customer-focused and hospitable.
  • Team player.
  • Proactive/results-orientated.
  • Warm, friendly, pleasant & presentable.
  • Good communication and intrapersonal skills.
  • Self-motivated.

 

How to Apply:

All candidates who wish to join Uganda Airlines in this capacity should apply online at the link below.

 

Click Here

 

Deadline: 4th April 2023

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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