No Experience Data Entry Clerk ICT (Transcript Processing) Jobs – Uganda Business and Technical Examinations Board (UBTEB)

Job Title:  Data Entry Clerk ICT (Transcript Processing) (No Experience Jobs)

Organisation: Uganda Business and Technical Examinations Board (UBTEB)

Duty Station:  Kampala, Uganda

Ref No: Ref No: UBTEB/HRM-EXT/005/11/2022

Reports to: Data Processing and Awards Officer

 

About US:

Uganda Business and Technical Examinations Board (UBTEB) is a professional National Examinations Board with the mandate to streamline, regulate, coordinate and conduct credible examinations and award Certificates and Diplomas in the Business, Technical and Vocational professions. The Board therefore conducts Business, Technical and Vocational examinations, including Applied Science specialties such as Biological Sciences (Agricultural, Fisheries, Wildlife, Forestry, Bee keeping and other related fields), Physical Sciences Meteorology, Surveys and Land Management, and other related fields), Cooperative, Social Development, Hotel, Catering and Tourism.

 

Job Summary: The incumbent will print transcripts and ensure maintenance of transcripts and certificate records through proper filing of all documents and for processing transcript requests.

 

Key Duties and Responsibilities:

  • Print transcripts and maintains records of printed transcripts.
  • Verifies candidates records in the system for transcript printing.
  • Processes requests for academic transcripts;
  • Submits list of names of transcript requestors for balance clearances;
  • Sorts and files correspondence, reports, or other materials;
  • Processes documents requiring various procedural knowledge specific to area of assignment;
  • Keeps office documents filed properly and up-to-date;
  • Keeps supplies ordered and updated;
  • Answers telephone calls, records and delivers messages;
  • Obtains necessary signatures and routes documents appropriately and provide follow-ups;
  • Provides information to other units and the public, applying significant knowledge of departmental rules;
  • Keeps well informed of changes in academic programs;
  • Assists the department with clerical duties;
  • Perform any other duties as assigned by supervisors.




Qualifications, Skills and Experience:

  • The ideal applicant must hold a Diploma in Computer Science, Business Administration, Business Studies or Business Management, Office Administration or other related fields from a reputable institution.
  • Proven experience in Customer care or related fields will be an added advantage
  • Basic knowledge in office operations and practices.
  • Must be skilled in computer technology, the use of Microsoft Word, and a general records office operation
  • Basic knowledge in printing and work with networked printers is required.
  • Must be able to work extended hours of operations; must be able to stay on tasks with assignments through completion.
  • Age: 20 – 40 years.

 

Key competences

  • Ability to meet deadlines with minimum supervision.
  • Must be able to maintain confidentiality
  • Must be able to perform duties accurately and independently.
  • High level of integrity and ethics.
  • A high degree of professionalism in regard to safeguarding sensitive data.
  • ICT and technical skills
  • Problem solving skills
  • Interpersonal and Teamwork skills.
  • Attention to detail
  • Customer handling skills.

 

How to Apply:

Three sets of handwritten applications with detailed CVs and photocopies of Academic Certificates, Testimonials, Transcripts and/or Result slips; Three (3) most recent and clear passport size photographs, Names and addresses of two referees, A letter of recommendation from the current or most recent employer, telephone contacts and emails of both the applicant and the referees; should be submitted in sealed envelopes and hand delivered to the address indicated below. The Job title and Reference Number should be clearly written on the top left corner of the envelope. Applications should be addressed to;

 

The Executive Secretary,

Uganda Business and Technical Examinations Board;

Plot 7 Valley Drive, Ntinda;

P.O. Box 1499;

Kampala – Uganda.

 

Note: Only successful applicants will be contacted. (Those who applied previously are encouraged to re-apply only if they meet the job specifications.

 

Deadline: 13th December 2022 at 5.00pm

 

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

 

 

Date Posted 2022-12-02
Valid Through 2022-12-13
Hiring Organization Uganda Business and Technical Examinations Board (UBTEB)
Job Location , , Kampala, 0256, Uganda