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Job Title:   Administrative Analyst

Organisation: Office of the United Nations High Commissioner for Human Rights (OHCHR)

Duty Station:  Kampala, Uganda

Grade: NOA

About US:

The Office of the United Nations High Commissioner for Human Rights (OHCHR) represents the world’s commitment to universal ideals of human dignity. We have a unique mandate from the international community to promote and protect all human rights. The High Commissioner for Human Rights is the principal human rights official of the United Nations. The High Commissioner heads OHCHR and spearheads the United Nations’ human rights efforts. We offer leadership, work objectively, educate and take action to empower individuals and assist States in upholding human rights.

Job Summary:  OHCHR Uganda is seeking a National Administrative Officer with a strong administrative and finance skills to lead the Administration and Finance Unit in Kampala.

Key Duties and Responsibilities:

Human Resources Management:

• Undertake actions related to the administration of human resources activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures;
• Assist in the screening of applicants and preparation of shortlists of candidates ensuring that applications are consistent with recruitment criteria and post requirements;
• Provide information regarding conditions of service, duties, privileges and entitlements under the staff rules to local and international staff members;
• Be in close contact with and receive instructions from Geneva HQ section related to matters concerning financial issues, cost planning, and human resources
• Act as the focal point for queries related to Human Resources.
• Update the staffing table and follow-up on contract renewals.
• Budget and Finance:
• Assist in the preparation of budget and/or cost estimates against the Office and Programmes/projects work plans, in accordance with OHCHR procedures;
• Assist in the preparation of requests for allotments and/or allotment revisions and follows up on the necessary authorizations with OHCHR Geneva;
• Monitor budgetary allocations through regular reviews; preparation of periodic reports of expenditures.
• Support the implementation of accounting and financial management controls and ensure their consistency with the UN rules and regulations;
• Prepare ad-hoc reports for donor reporting, in accordance with OHCHR practices.
• General Administration:
• Assist and monitor administrative support service, including supplies and services, procurement, travel, local utilities and service requirements;
• Review adequacy of the office space requirements;
• Produce reports for management, as required;
• Prepares administrative guidelines and procedures,
• Performs other related tasks, as required.

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Qualifications, Skills and Experience:

• The applicant for the Office of the United Nations High Commissioner for Human Rights (OHCHR) Administrative Analyst job must hold an advanced University degree in preferably business administration, finance or accounting.
• A first-level university degree in combination with 2 additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• At least two years (with Masters degree) or 4 years (with Bachelors degree) of combined progressively responsible experience in related areas, i.e. human resources, general administration, financial administration, and field operations.
• UN experience in the field and/or headquarters level a distinct advantage.
• Other skills: Knowledge of the UN Secretariat rules and regulations, as it pertains to human resources management, financial administration and general administration services is desirable.
• Language: Fluency in oral and written English.

Core Competencies:

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination : LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Business Management 

• Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience Ability to manage communications internally and externally, through media, social media and other appropriate channels
• Business Management: Digital Awareness and Literacy: Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed
• Business Direction & Strategy: Business Acumen: Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome. Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks
• Business Development: Knowledge Facilitation: Ability to animate individuals and communities of contributors to participate and share, particularly externally

Note: This position is only for National Candidates.

How to Apply:

All interested candidates who wish to join the Office of the United Nations High Commissioner for Human Rights (OHCHR) in the aforementioned capacity are encouraged to click on the link below and follow the application instructions after reviewing the job details.

Click Here

Deadline: 8^th November 2022

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