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Job Title:  Grants & Contracts Specialist

Organisation: Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)

Duty Station:  Mbarara, Uganda

Reports to:  Associate Director of Operations

About US:

Elizabeth Glaser Pediatric AIDS Foundation is a proven leader in the global fight to end HIV and AIDS, and an advocate for every child to live a full and healthy life into adulthood. Founded through a mother’s determination, we are driven to see a world where no other mother, child or family is devastated by this disease. For more than 30 years, EGPAF has been a leader in meeting urgent  needs  in  pediatric  HIV  and  AIDS  in  the  world’s  most  affected  regions.

Job Summary:  The Grants and Contracts specialist will serve as the main point of contact for the management of sub-awards, grants and sub-contracts. He/She will manage the grants and sub-awards, with an emphasis on donor compliance, reporting, and capacity building. The position holder will be required to collaborate with project and operations teams to maintain financial oversight over sub-grantees, capacity strengthening of the sub-grantee staff, and to ensure strict compliance with donor requirements.  The officer will be responsible for ensuring compliance with the terms and conditions of the respective Sub awards, provide technical sub-granting advice to the senior leadership and take a lead role in the sub-awards monitoring processes. In addition, he/she will also be responsible for reviewing complex programmatic contracts and sub contracts proposals/ offers before execution and maintain a contracts deliverables and end dates tracker.

Key Duties and Responsibilities:

• Manage the sub-recipient process including; preparing sub-award agreements and securing internal approvals, reviewing requests for disbursement of cash requests to sub-recipients for accuracy and compliance with the agreement documents and monitoring sub-recipients’ compliance with their own policies and flowed down donor terms and conditions.
• Determine capacity building needs for sub-recipients and work with various stakeholders (programs, health systems teams, operations departments, etc.) to design customized training packages, including post-training follow up and associated documentation
• Monitor sub-award periods and spending trends for sub-recipients and work with project teams to request and secure any modifications on a timely basis.
• Develop a targeted, risk-based, compliance review plan for sub-recipients, disseminate the plan to management and ensure adherence/implementation of the plan within the stipulated timelines
• Ensures that all required sub-recipient documentation is posted in the Contracts and Grants Information System, and also ensures that copies of supporting documents for sub-grantee expenses are available for audit
• Ensure the timely administration of all sub-award closeouts
• Maintain a tracker for all executed complex contracts and help the procurement team in tracking the deliverables/milestones and closeouts/end dates.
• Review complex programmatic contract offers before execution with a view of ensuring that they comply with donor regulations, the Foundation’s requirements and applicable statutory provisions.
• Provide regular capacity building to procurement staff on contracts management and applicable donor regulations.
• Review annual and quarterly procurement plans and flag out to the procurement team items that require prior donor approval.
• Participate in the development, issuance, and evaluation of complex request for proposals (RFPs) processes.
• Maintains open and regular communications with Senior Management, and headquarters staff in DC for compliance updates, learning of best practices from other countries, problem solving options, professional development, etc.
• Update and disseminate knowledge by studying existing and new regulations
• Perform other duties as assigned from time to time.
• Any other duties job related roles reasonably assigned

Qualifications, Skills and Experience:

• The ideal candidate must hold a bachelor’s degree in Business Administration, Finance, Accounting or related field plus full CPA/ACCA qualification.
• At least five years of hands-on experience in grants management, audit or finance
• In depth knowledge of United States Government grant and procurement regulations, systems and procedures for managing complex grant programs with many partners and customers.
• Ability to work in a multi-cultural environment and establish harmonious and effective working relationships both within and outside the organization.
• Excellent report writing and presentation skills

Desired:

• Knowledge in procurement
• Experience working with an international non-profit/non-governmental organization (NGO)
• Ability to interpret funding regulations and develop implementing procedures
• Ability to develop and implement training programs for multi-faceted audiences
• Emotionally intelligent individual, with ability to resolve conflicts professionally

How to Apply:

Please submit a Cover Letter and Curriculum Vitae only as one file in PDF format through the careers link below addressed to:

The Senior Human Resources Officer,

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF),

Plot 15, Kitante Close

P.O. Box 21127

Kampala, Uganda

Click Here

Deadline: 24^th December 2021

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